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Empowering franchises with top-tier remote talent to scale smarter, faster, and more efficiently. #RemoteHiring
Admin Support Specialist (Assistant) - Remote | ASIA
Location
Pakistan
Posted
61 days ago
Salary
0
Seniority
Mid Level
Job Description
Admin Support Specialist (Assistant) - Remote | ASIA
ScaleSource
Quick Overview - Location: Remote – International - Schedule: Monday–Friday, U.S. Business Hours (EST/CST/PST) - Salary: $1,250/month → $1,500 after 90 days - Type: Full-Time, Long-Term About Scalesource At Scalesource, we help U.S.-based companies build reliable, long-term remote teams with top global talent. We don’t fill short-term gaps. We place people into roles where they become embedded in day-to-day operations and grow with the company over time. The Role This is not a task-based assistant role. You will act as the operational extension of an executive, helping them stay focused on high-impact work while you manage the moving parts around them. You are expected to think ahead, prioritize effectively, and drive follow-through without needing constant direction. What You’ll Be Doing Executive Support - Manage and prioritize complex calendars across multiple time zones - Prepare agendas, meeting notes, and follow-ups - Ensure the executive is organized, prepared, and focused on high-impact work Communication - Handle internal and external communication on behalf of the executive - Follow up with team members, clients, and partners to ensure completion Operations & Coordination - Track tasks, projects, and deadlines across teams - Coordinate execution and ensure nothing falls through the cracks - Maintain and improve SOPs, workflows, and documentation Administrative Support - Manage invoices, expenses, and basic bookkeeping support - Organize files, documents, and internal systems
Job Requirements
- Required Experience (Proven, Not Theoretical)
- Executive Support
- 3+ years supporting a C-level executive (CEO, founder, or equivalent)
- 3+ years managing complex calendars, meetings, and scheduling across time zones
- Operations & Administration
- 2+ years handling invoicing, expenses, or basic bookkeeping support
- 3+ years creating SOPs, documentation, or improving internal workflows
- Communication & Coordination
- 2+ years managing communication on behalf of an executive
- 3+ years coordinating teams, following up consistently, and ensuring deadlines are met
- Work Setup Requirements
- Reliable computer and internet connection
- Ability to handle calls during your shift
- Comfortable using remote tools (email, CRM, internal platforms)
- Schedule Note
- This role follows U.S. business hours. Occasional flexibility may be needed depending on the team or business priorities.
- Application Process
- Application + screening questions
- Assessment + intro video
- Live interview
- Placement & onboarding
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