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Meeting Tomorrow provides equipment and technology services for events and meetings across the United States. The company works exclusively with organizations, businesses, meeting
Event Planner
Location
Illinois
Posted
62 days ago
Salary
0
Seniority
Senior
Job Description
Event Planner
Meeting Tomorrow
• Full Project Ownership & Strategy: Act as the lead point of contact for multiple elite clients (Biotech, Pharma, VC, and Tech), managing the relationship from kickoff through post-event debrief. • Event Strategy & Blueprinting: Take high-level, often ambiguous client requirements and translate them into a concrete, actionable project plan from the ground up. • Financial Stewardship: Build and manage complex budgets (typically at least $1M), ensuring 100% financial accuracy and identifying cost-benefit savings. • High-Stakes Logistics & Sourcing: Lead the sourcing and negotiation for premium vendors, including venues, high-end F&B, and complex registration workflows for events with at least 100 attendees. • Agency Collaboration: Work within the Meeting Tomorrow ecosystem, pulling in our internal Creative and Production teams to ensure the event blueprint and technical AV design perfectly support the client’s goals. • On-Site Leadership: Lead on the ground during show days, managing vendors and internal staff with authority and a "calm under fire" demeanor.
Job Requirements
- 5+ Years of Event Experience: You have navigated the agency world (non-internal meeting planning) and can independently lead a program on your own. CMP preferred.
- The "High-Touch" Factor: Proven experience working directly with C-Suite executives and high-net-worth clients with "white-glove" service.
- Modern Tech Stack: High fluency in Cvent (Advanced), Google Workspace, time tracking tools, project management tools and experience using AI co-pilots (e.g., for content generation, vendor sourcing, or data analysis) to streamline event execution.
- Data-Driven Mindset: Proven ability to use data and AI-generated insights to measure event ROI and adapt strategies mid-program.
- Expert Communicator: You are an organized, high-initiative individual who communicates clearly and effectively with multiple clients.
- Project Development: Proven ability to build a project from the ground up, moving from a blank page to a fully budgeted, timed-out event plan.
- Values Alignment: You demonstrate kindness, commitment, and humility in everything you do.
- Travel: Travel is required for events, estimated at approximately 20%.
Benefits
- Medical, dental, and vision plan options
- Employer paid STD, LTD, Life Insurance, and EAP access
- 401k with employer matching up to 4%
- 16 PTO days (increases with tenure) + 9 paid holidays
- Annual profit-sharing bonus
- 12 weeks 100% paid parental leave (maternity, paternity, adoption)
- $50 Monthly fitness reimbursement
- Monthly stipends for internet and/or cell
- Company donation(s) to your charities of choice (up to $1,000 annually)
- Regular social events and learning opportunities
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