Job Closed
This listing is no longer active.
From sleek websites to bold billboards, we bring your brand to life across digital and physical landscapes.
Executive Assistant
Location
California
Posted
166 days ago
Salary
0
Seniority
Senior
Job Description
Executive Assistant
TRILLIONS EDGE
• Provides administrative support/assistance to Group, Senior & Executive leadership as assigned, including, but not limited to, the following: Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents. • Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals. • Performs office and file management functions by coordinating and handling information. • Coordinates with TH Corp Travel Office travel arrangements and accommodations. • Assists with maintenance of calendar, coordination of appointments, meetings and conference calls. • Manages expense reports and timesheets. • Coordinates, arranges, performs special projects or services as directed. • Coordinates set-up of meeting rooms and catering needs as directed. • Provides telephone receptionist duties on a regularly scheduled basis. • Provide administrative support/assistance to Medical Directors at client hospitals as needed. • Serves as the administrative liaison to the Regional office, assisting with regional projects as needed. • Organizes and coordinates various company events such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. • Orders holiday/special occasion gifts, and post monthly birthdays. • Update, maintain and distributes Region telephone directory. • Other duties as assigned. • Participates as a professional, responsible, cooperative administrative team member.
Job Requirements
- Two years of college or equivalent education preferred
- Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research
- Excellent interpersonal skills; professional demeanor with ability to interact with executive management
- Ability to handle multiple tasks and deadlines
- Ability to handle confidential information
- Ability to adapt to change
- Good problem-solving/decision making skills
- Ability to work proactively
- Ability to provide acknowledgment and follow up on tasks accordingly
- Excellent communication skills (verbal and written, with emphasis on grammatical skills)
- Excellent organizational and time management skills
- Ability to support multiple persons with minimal direction/supervision
- Ability to work in team oriented environment.
Related Guides
Related Categories
Related Job Pages
More Executive Assistant Jobs
Chief Executive Assistant
Squared AwayMilitary spouses who are your trusted assistants. We help CEOs, VCs, executives, and startup teams get their time back.
• Manage and optimize complex executive calendars across time zones • Anticipate conflicts and proactively resolve scheduling issues • Protect executive focus by enforcing priorities and boundaries • Manage executive inboxes with discretion and sound judgment • Draft, respond to, and triage correspondence on behalf of executives • Ensure urgent matters are surfaced promptly and appropriately • Coordinate domestic and international travel end-to-end • Prepare detailed itineraries and anticipate changes or disruptions • Prepare meeting materials, agendas, presentations, and reports • Track action items, deadlines, and follow-through across initiatives • Create, document, and refine workflows to improve efficiency • Identify tools and processes that reduce friction and increase clarity • Conduct research on competitors, tools, vendors, and market trends • Provide concise summaries to support executive decision-making • Handle sensitive and confidential information with absolute integrity
Virtual Assistant
Freelance Latin AmericaConnecting Companies worldwide with Latin American Bilingual Freelancers 💻
- Manage professional email inboxes, coordinate calendars, schedule meetings, and handle appointment setting and follow-ups. - Maintain accurate CRM records, track tasks and activities, and prepare basic reports and trackers. - Respond to client inquiries via phone and email, assist with intake processes, and route requests as needed. - Prepare presentations and documents, support invoicing and payment follow-ups when required, and assist with general operational tasks.
• Conduct initial assessments of patient enquiries, symptoms, and concerns using established clinical protocols. • Determine the urgency of patient needs and direct them to the appropriate service (e.g., GP appointment, urgent care, emergency services). • Document all patient interactions accurately and comprehensively in the practice management system. • Schedule and coordinate appointments, referrals, and follow-ups as required. • Address general administrative queries related to services, processes, and paperwork. • Practice within the full scope of your nursing qualifications and in accordance with AHPRA standards and guidelines. • Participate in ongoing training and maintain all necessary professional registrations and certifications.
Licensed Company Secretary, MAICSA
FastLane GroupTogether we build better business | From Local To Global
• Act as the named Company Secretary for assigned client companies • Sign and lodge statutory documents in accordance with the Companies Act 2016 • Advise directors and clients on statutory and regulatory matters • Prepare and review resolutions, minutes, and statutory filings • Ensure timely compliance with SSM and regulatory requirements • Manage client portfolios independently • Provide guidance to junior secretarial staff when required
