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ScaleSource

Empowering franchises with top-tier remote talent to scale smarter, faster, and more efficiently. #RemoteHiring

Veterinary Office Assistant – Receptionist, Client Service

Location

Philippines

Posted

88 days ago

Salary

$1.3K - $1.5K / month

Seniority

Senior

3 yrs expEnglish

Job Description

Veterinary Office Assistant – Receptionist, Client Service

ScaleSource

• Act as the first point of contact for pet owners—handling calls, scheduling appointments, managing follow-ups, and ensuring a smooth client experience. • Answer incoming calls with professionalism, empathy, and clarity • Support pet owners with questions and appointment coordination • Schedule, reschedule, and confirm appointments • Ensure efficient calendar utilization based on clinic needs • Follow up on missed calls, voicemails, cancellations, and no-shows • Route messages to the appropriate clinic staff • Maintain accurate client and patient records • Support inbox management, reminders, and daily admin workflows • Deliver a calm and supportive tone aligned with veterinary care standards • Handle high call volumes while maintaining quality service

Job Requirements

  • +3 years of experience in customer service, receptionist, or scheduling roles
  • Experience in veterinary, medical, or high-volume service environments (preferred)
  • Strong phone presence and ability to manage frequent calls
  • Comfortable using CRM systems, scheduling tools, and digital platforms
  • High attention to detail and strong organizational skills
  • Fluent English (spoken and written)
  • Spanish is a strong plus
  • Reliable remote setup with stable internet
  • Available to work full-time in U.S. time zones

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