The Doing Co

• Complete take-offs from concept and engineered plans • Prepare and manage Version 1, Version 2, and final contract estimates within WunderBuild • Manage projects throughout the full estimating lifecycle from concept through to contract • Price variations, design changes, and construction alternatives with fast turnaround times • Maintain accurate project costings, estimating records, and documentation • Send and follow up quote requests with suppliers and subcontractors • Coordinate pricing updates, supplier communication, and contractor documentation • Maintain organised quote tracking systems and supplier records • Assist with improving estimating workflows and operational systems within WunderBuild • Help build and maintain templates, cost catalogues, supplier lists, and cost codes

• Manage financial records and reporting for assigned clients • Prepare and submit VAT and annual tax returns • Support audit processes and ensure accurate documentation • Help clients build budgets and forecasts • Use Xero, Dext, Hubdoc, and Spotlight Reporting • Contribute to team projects and monthly closings • Act as a key point of contact for your clients

• Manage inboxes, scheduling, reminders, and day-to-day admin tasks • Support project coordination, workflow management, and digital file organisation across multiple projects • Maintain and update project information in systems such as Wunderbuild, Asana, ClickUp, and Google Workspace • Assist with subcontractor, supplier, and client communications • Help improve systems, workflows, SOPs, and operational processes across the business • Respond to client inquiries and assist with follow-ups, scheduling, and communication • Draft emails, templates, and documents; maintain organized CRM records • Use tools such as HubSpot, Loom, Dropbox, and AI platforms to support operational efficiency and organisation • Identify opportunities to improve processes, automation, and overall business operations • Manage accounts payable and receivable, invoice processing, and payment follow-ups • Reconcile transactions and maintain accurate financial records using Xero • Track budgets, purchase orders, and supplier payments across projects • Schedule and publish content across social platforms • Create and edit on-brand graphics and posts using Canva • Assist with newsletters, email campaigns, and basic marketing

• Support a fast-growing Australian construction business with admin, systems, client communication, workflows, and business operations. • Manage inboxes, scheduling, reminders, and day-to-day admin tasks. • Support project coordination, workflow management, and digital file organisation across multiple projects. • Maintain and update project information within systems such as Wunderbuild, ClickUp, Asana, and Google Workspace. • Assist with subcontractors, suppliers, and client communications. • Respond to client enquiries and assist with follow-ups, scheduling, and communication coordination. • Draft emails, templates, documents, and maintain organised CRM records. • Assist with Xero, Hubdoc, invoice management, and light bookkeeping admin.

• Oversee the agency’s internal operations and ensure projects are delivered efficiently and on time. • Manage multiple client projects while keeping the team aligned with priorities and deadlines. • Help improve internal systems and workflows so projects move smoothly from onboarding through to delivery. • Provide leadership and accountability to ensure work progresses consistently across the team.