Shuttlerock

• Create contracts and customer invoices in Workday based on new deals received on HubSpot. • Import bank statements into Workday and reconcile bank accounts on a weekly basis. • Track supplier invoices, submit in Workday, and process for payment. • Review the AR Debtor report and follow up with clients regarding overdue invoices. • Assist with month-end close workpapers as directed by the Group Accountant. • Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice. • Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing. • Manage day-to-day operational activities for the Mexico entity. • Maintain and update the Mexico team vacation balance tracker. • Monitor and manage both personal and accounting inboxes. • Coordinate employee onboarding and offboarding processes as needed.

Role Description Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities. Key Responsibilities Finance Support - Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate. - Import bank statements into Workday and reconcile bank accounts on a weekly basis. - Track supplier invoices, submit in Workday, and process for payment. - Review the AR Debtor report and follow up with clients regarding overdue invoices. - Assist with month-end close workpapers as directed by the Group Accountant. Payroll - Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice. - Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing. Mexico Operations - Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments. - Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances. Administration & HR Support - Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests. - Coordinate employee onboarding and offboarding processes as needed. Qualifications - 2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role. - Comfortable working with accounting and ERP systems (experience with Workday is a plus). - Familiarity with payroll processing in the US and/or Mexico. - Experience with bank reconciliations, accounts payable, and accounts receivable. - Strong attention to detail and ability to manage multiple deadlines independently. - Excellent written and verbal communication in both English and Spanish. - Experience in a multinational or multi-entity environment is desirable. - Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).