Sea Machines Robotics

Administrative Assistant – Field Operations and Customer Support Boston, MA Full Time Entry Level Sea Machines Robotics Sea Machines is a fast-growing startup specializing in autonomous technology for marine vessels. The world’s oceans convey 90% of global commerce. We’re applying practical A.I. to disrupt the massive marine and maritime transportation market. Our tech provides ships and workboats the intelligence to operate autonomously and remotely, and which increases safety for maritime crews, and radically improves operator productivity. Job Summary The Administrative Assistant – Field Operations and Customer Support provides essential administrative and operational support to our global Field Operations team and our customers. This role serves as a coordination hub between field engineers, operations, leadership, vessel partners, and internal stakeholders to ensure accurate scheduling, documentation, compliance, and communication across all deployments. The ideal candidate is detail-oriented, highly organized, and comfortable supporting technical teams operating in dynamic, safety-critical environments. This individual will also play an important role in maintaining and administering our Monday.com workflows and operational systems to ensure they remain accurate, effective, and actionable across the organization. Key Responsibilities Technical Field Operations Support - Provide administrative support to V Field Operations Team. - Coordinate calendars, meetings, domestic and international travel, and deployment logistics for field engineers and technical staff. - Support scheduling and tracking of vessel mobilizations, sea trials, offshore deployments, and maintenance activities - Assist with onboarding and offboarding of field engineers, including system access, credentials, and equipment coordination. Project & Continuous Improvement Support - Support special projects, process improvements, and system implementations related to field services operations and customer success. - Assist with coordination of technical trainings, workshops, and field team meetings - Provide general administrative support as needed in support of a growing, global technical organization. - Organize and prioritize customer needs and coordinate with engineering, field and sales teams to drive timely, effective solutions and improve the customer experience. Qualifications and Skills Required - 3+ years of administrative or operations support experience, preferably in technical, maritime, offshore, construction, manufacturing, or field service environments - Strong organizational and multitasking skills with high attention to detail - Proficiency in Microsoft Office or Google Workspace; comfort working in shared document environments - Strong written and verbal communication skills, including with technical and international stakeholders - Ability to manage priorities in a fast-paced, operationally complex environment - Experience in document management, file management, and contract management. - Proficiency with Monday.com - Experience supporting global teams and international deployments preferred - Exposure to ERP, field service management, asset tracking, or logistics systems preferred - Associates degree or equivalent experience preferred - Proactive, detail-oriented, and solutions-focused - Comfortable working with technical professionals and operational teams - Strong follow-through and accountability - Adaptability to changing deployment schedules and operational needs Job Type: Full-time, hybrid in-office position in a fast-paced and collaborative work environment with flexibility outside standard business hours to support deployments or critical operations. Benefits: - 401(k) - Dental insurance - Disability insurance - Flexible spending account - Health insurance - Life insurance - Paid time off - Parental leave - Vision insurance

Account Executive – US PACFLT Location: West Coast, USA (Preference: San Diego area) Reports to: Director of Federal Business Captures Position Overview The Account Executive – PACFLT is responsible for pursuing and managing U.S. Department of Defense (DoD) programs with a primary focus on California-based commands and U.S. INDOPACOM. This role drives business development by promoting Sea Machines’ maritime autonomy systems and sensors, offered either as modular kits or turnkey USV (Unmanned Surface Vessel) solutions , to customers across the U.S. Navy, SOCOM, USMC, USCG , and to U.S. boat builders through partnerships and teaming arrangements. The Account Executive leads efforts in shaping and responding to RFIs and RFPs, proactively develops new opportunities, and cultivates global business partnerships. Success requires proven experience in capturing and managing DoD programs, familiarity with U.S. and allied contracting vehicles, and deep knowledge of the marine and defense industry in the West Coast and Indo-Pacific regions. This individual must possess excellent communication and proposal-writing skills, a strong technical foundation in marine machinery and vessel systems, and the ability to represent Sea Machines at industry events, demonstrations, and training exercises. Primary Responsibilities Develop and expand business with DoD customers across California and INDOPACOM. Shape and create new opportunities by tracking developments within the marine defense sector. Monitor, qualify, and respond to government solicitations (RFIs, RFPs, and tenders). Lead preparation of winning proposals that meet customer and contract requirements. Required Skills & Qualifications 5+ years experience in the marine/maritime industry. 5+ years in sales, capture, or program management with DoD or government customers. Strong knowledge of marine vessels, navigation equipment, and vessel systems. Bachelor’s degree in Business, Engineering, Military/Civil Maritime Studies, or equivalent at-sea leadership experience. Prior exposure to USV systems or possession of captain’s credentials preferred. Excellent writing, proposal, and presentation skills. Proficient in MS Office, with ability to develop high-impact presentations and documentation. Willingness to travel up to 50%.