Propel Personnel

Role Description Are you a numbers wizard who finds satisfaction in pristine financial records? Are you meticulous, disciplined and detail oriented? Have you got strong skills working on Xero? Our thriving client—comprising two successful small businesses with a solid track record—is seeking a skilled Bookkeeper to join their small team and make a genuine impact. Must have strong experience working on Xero and be passionate about accurate bookkeeping, stock management, supplier management, and providing exceptional financial support. MUST BE ITC CLEAR! Duties & Responsibilities - Bookkeeping - Daily, monthly and annual bookkeeping, using Xero Accounting - Prepare and post receipts, deposits, purchase orders, credit card statements, loan statements, invoices and other standard financial transactions to ensure accuracy and identify any discrepancies - Reconcile and post daily petty cash transactions and cash banking - Daily cash up reconciliations, finance administration and operational reporting - Monitor and record business expenses and overall financial health, ensuring proper documentation and adherence to company policies - Track and forecast specific categories of expenditure, as determined by the Directors - Manage inter-company transactions and allocate appropriately to ensure transparency - Produce monthly management accounts, including balance sheets and income statements - Investigate and resolve expense variations - Comfortable with foreign exchange transactions - Work with the tax practitioner to complete and submit VAT returns, tax returns and annual company returns for the various entities - Payroll - Maintain monthly payroll and employee benefits using Simple Pay and / or Sage Payroll - Ensure PAYE / UIF / SDL / COIDA payments and compliance proactively to avoid penalties and non-compliance - Issue tax certificates and employee support where necessary - Stock management - Investigate and understand discrepancies in stock counts and cost of sales - Client management - Prepare and issue quotations to clients, ensuring accuracy and alignment with company pricing policies - Issue customer invoices and track payments - Follow up on overdue accounts and work with clients to resolve outstanding balances - Supplier management - Build and maintain positive relationships with suppliers - Communicate effectively to resolve issues, negotiate terms, and obtain the best pricing for goods and services - Reconciling supplier statements, invoices and loading of payments - Reporting and forecasting - Forecasting, financial analysis and ad hoc financial tasks (e.g. research, VAT, registrations, etc.) - Continuously assess and improve financial processes to enhance efficiency and accuracy - Collaborate with management to assist in the preparation of budgets and forecasts, providing financial insights and recommendations - Ensure compliance with financial regulations and maintain organised and secure financial records for future reference Qualifications - Matric - Bachelor's Degree in Accounting, Finance, or a related field is preferred. Relevant certifications or courses in bookkeeping will be considered - 3+ years of relevant experience in bookkeeping or accounting roles, preferably in a small business setting - IT services and / or retail industry experience will be given preference - Strong working knowledge of Xero - Experience using Zenoti a bonus - Proficiency in Microsoft Excel or Google Sheets - Clear credit record Benefits - R40 000 – R43 000 CTC (depending on qualification and experience)