Procopio Cory Hargreaves

Role Description Procopio is seeking a Senior IP Docketing Specialist to join our Intellectual Property team in any of our California offices; fully remote candidates will be considered only for qualified candidates. The Senior IP Docketing Specialist plays a critical role in supporting attorneys, clients, and IP professionals by maintaining accurate docket records, managing critical deadlines, and ensuring the integrity of the Firm’s intellectual property portfolio management processes. This position serves as a subject matter expert in IP docketing and provides guidance, mentorship, and training to junior docketing staff while helping drive consistency, efficiency, and risk management across the department. - Reviewing and docketing U.S., international, and foreign patent and trademark correspondence - Opening and closing matters and deadlines within the docketing system - Maintaining accurate docket records and detailed database notes - Coordinating client and matter transfers - Assisting with patent renewals, maintenance fees, and annuity processes - Providing docketing guidance to attorneys and staff - Generating reports and queries - Monitoring workflow - Ensuring compliance with jurisdiction-specific requirements across domestic and international intellectual property matters The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage a high-volume workload while maintaining exceptional accuracy. Strong communication skills, professionalism, and a collaborative mindset are essential, as this role interacts regularly with attorneys, clients, outside counsel, and cross-functional teams. Candidates should be comfortable exercising independent judgment, adapting to changing priorities, and serving as a resource and mentor within the department. Qualifications - Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) - Experience with intellectual property docketing systems (FoundationIP preferred) - Extensive knowledge of U.S. and international patent and trademark prosecution procedures - Knowledge of docketing best practices and intellectual property portfolio management - High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred - At least 10 years of intellectual property prosecution and docketing experience - Demonstrated experience training and mentoring others Benefits - Generous total compensation packages - Typical pay range from $100,000 – $115,000+ depending on experience - Bonuses awarded in recognition of individual and firm performance - Comprehensive benefit program including medical (HMO/PPO plans), dental (HMO/PPO plans), and vision - Options for flexible spending/health savings accounts - Employee Assistance Program - Firm incentives for wellness program participation - Excellent 401k profit-sharing program - Generous time off policy - Opportunities for advancement within the group Company Description Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.