NINOS, Inc

Role Description We are currently seeking a Document Management Assistant to support our administrative and operations teams. This remote position is ideal for a highly organized, detail-oriented individual who is passionate about maintaining efficient document control systems and supporting streamlined workflows. - Organize, maintain, and manage both digital and physical project documentation, including permits, safety reports, site plans, and regulatory records. - Categorize, label, and store documents such as inspection logs, environmental compliance records, and job site documentation for easy and accurate access. - Review project files to ensure accuracy, completeness, and compliance with applicable local, state, and federal regulations. - Assist with version control of project plans, contracts, and safety documents to ensure teams are working with the most up-to-date information. - Input, update, and manage data within document management systems, including project tracking tools and compliance logs. - Scan, upload, archive, and maintain records such as site images, disposal documentation, and equipment logs. - Support audit processes by organizing and preparing documentation for safety, environmental, and regulatory reviews. - Assist in generating reports, including project summaries, compliance documentation, and administrative support for project managers and field teams. - Collaborate with field crews, project managers, and office staff to ensure accurate and consistent documentation flow across all projects. Qualifications - High school diploma or equivalent required; associate degree or certification in office administration is a plus. - Strong attention to detail and a high level of accuracy. - Proficiency in Microsoft Office applications (Word, Excel, Outlook) and document management systems. - Excellent organizational and communication skills. - Ability to work independently, prioritize tasks, and manage multiple responsibilities efficiently. Company Description NINOS, Inc. is a leading non-profit organization providing Head Start and Early Head Start services to children and families in South Texas. Our mission is to promote positive outcomes for young children by enhancing their development, strengthening family functioning, and providing comprehensive educational, health, and nutritional services. We are committed to supporting low-income families and creating a brighter future for our children.

Role Description NINOS, Inc. is seeking an empathetic, organized, and motivated Remote Learning Support Coordinator (Entry Level) to assist both coaches and clients in a dynamic, client-facing environment. This role plays a key part in supporting virtual coaching sessions, helping clients implement effective systems for planning, organization, and time management, and tracking progress over time. It is an excellent entry point for individuals interested in building a career in coaching, educational support, or clinical services. - Support coaches with virtual 1:1 sessions, including scheduling, session preparation, and brief follow-up documentation - Assist clients in setting up and maintaining simple organizational systems such as calendars, checklists, and daily routines - Monitor client progress and share observations with the coaching team to support ongoing development - Prepare, organize, and upload workshop materials, handouts, and resource links - Provide professional and friendly communication to clients via email and chat as needed - Maintain accurate and confidential records of session outcomes, goals, and next steps Qualifications - Strong organizational skills with excellent attention to detail - Effective written and verbal communication abilities - Ability to build rapport quickly and work with diverse client populations, including neurodivergent individuals - Comfortable using virtual platforms such as Zoom, Google Meet, and tools like Google Drive - Reliable, self-motivated, and able to manage time independently in a remote environment Requirements - Experience supporting students or young adults (e.g., tutoring, mentoring, program coordination) - Nice to Have (Not Required) - Basic understanding of executive functioning challenges such as ADHD, procrastination, and time management - Nice to Have (Not Required) Benefits - Opportunity to engage in meaningful, impact-driven work - Flexible remote schedule with a supportive and collaborative team environment - Training in NINOS, Inc.'s coaching methodologies - Clear pathways for professional growth into coaching and advanced support roles