Lockwood Group

Title: Conference & Events Coordinator Location: Austin, TX (Hybrid - 2 days in-office) Job Description: About IDEOlogy Health: IDEOlogy Health is a privately held medical media & education company in the United States and we’re changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the “go-to” resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with. The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement. Description: Reporting to the Conference & Events Manager, the Conference & Events Coordinator assists with coordinating and executing various aspects of the company’s medical education conferences. In addition, the Conference & Events Coordinator assists with additional in-person, hybrid, and virtual events as assigned. This highly visible position will require full-cycle project management and event planning skills. Responsibilities: (Conferences) - Ensures successful execution of various assigned conference initiatives to include room setups, food and beverage, audio visual, room block management, registration, and sponsor coordination - Serves as liaison with hotels for submitting room lists and monitoring weekly room pickup reports - Sources and negotiates with vendors and suppliers for attendee promotional items - Assists with coordinating faculty participation to include confirming registration, travel, hotel accommodations and other presentation logistics as needed - Communicates and disseminates event related Information to sponsors and exhibitors - Assists with managing sponsor and exhibitor participation, informs sponsors and exhibitors of deadlines, and coordinates the production of sponsor related deliverables - Assists with managing the production and onsite execution of conference signage and sponsor branding elements, ensuring a polished, professional brand presence - Collaborates with various departments and stakeholders to gather pertinent event details and participates in weekly meetings to provide updates and disseminate crucial information throughout the planning process - Effectively utilizes internal organizational tools to manage and track event project timelines and related tasks - Demonstrates responsive and thoughtful white-glove service to event attendees, faculty, and sponsors - Reviews conference-related documents and correspondence for consistency - Assists with creating onsite internal and external logistical documents such as Know Before You Go, Staffing Guides, and event planning SOPs - Supports tactical preparation and implementation of conference activities such as preparing name badges and registration lists, assembling conference materials, and assisting with onsite event execution Responsibilities: (Non-Conference Related Events) - Manages the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication - Oversees the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, shipping of materials, and creation of required event logistics documents - Provides leadership and demonstrates strong communication and project management skills as part of a cross functional team What we Offer! We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you’re one who can see the million shades of green in a field of grass, one who doesn’t sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you. Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people’s ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat. If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits. Position Requirements: - Bachelor’s Degree with at least 1-2 years of proven experience in a similar role - Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple high-priority projects simultaneously - Experience managing third-party vendors and suppliers, negotiating contracts, and ensuring services align with event requirements - Exceptional attention to detail and strong organizational skills are a must - Excellent written and verbal communication skills with the ability to collaborate effectively with internal and external stakeholders - Demonstrates effectiveness and flexibility with changing environments, responsibilities, and the prioritization of tasks - Works well under pressure and can remain calm and professional during the planning stage as well as the onsite execution of events - Displays critical thinking and strategy to resolve logistical issues - Comfortable in a small office environment that requires both collaboration and the ability to work independently - Proven ability to Interact effectively, diplomatically, and maturely In this crucial and highly accountable position - Proficient in all Microsoft Products, Zoom, Survicate, Slido, and Asana preferred - Travel about 30-40% annually for events and other company functions to assist In production of events and supervise vendor related logistics Physical Demands & Work Environment: - Exerting up to 30 pounds of force occasionally to lift, carry, pull, or otherwise move objects - Walk and stand for extended periods of time, especially at events - Able to bend, twist, and reach especially during events - Flexibility to travel and work occasional evenings and weekends as events require - Hybrid work environment requiring candidate to be located in the greater Austin area EOE STATEMENT IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

Title: Associate Project Manager - Medical Publications Location: Stamford, CT or Remote Job Description: This position will be hybrid based 2-3 days in-office at our headquarters in Stamford, CT. About Lockwood: Lockwood collaborates with clients in the pharmaceutical, biotech, and medical device industries to identify effective, holistic, science-based strategies to address their objectives through medical communications. Our clients count on us to challenge their assumptions and help them creatively navigate around obstacles. From strategy through execution, we focus on accuracy, transparency, and scientific value to create programs that are evidence-based, clinically relevant, and contribute to the development of our clients’ brands. Over a third of our staff hold advanced scientific or medical degrees, and most work from where they live. Because our flexible structure provides better work-life balance, we attract the best talent, facilitate their best work, and as a result, are more responsive to our clients, wherever and whenever they do business. Summary: In this role, the Associate Project Manager is responsible for assisting in managing all aspects of publications projects from inception to completion. Responsibilities include facilitating multidisciplinary project teams, interfacing with each department within the company, meeting client and management expectations, establishing strong faculty relationships, and ensuring programs remain on target and within agreed-upon parameters. The Associate Project Manager is responsible for budget development, maintenance and reconciliation, managing external suppliers, keeping programs on time and focused on primary objectives, providing ongoing updates to internal team members and client contact(s), and resource management. The number of simultaneous programs managed by each Associate Project Manager is dependent on the scope and nature of each initiative. The ideal candidate is an exceptional communicator with experience successfully leading multidisciplinary teams. We are seeking individuals with strong financial management skills who are highly organized, adept at multitasking/prioritizing, and have the ability and willingness to motivate others. Responsibilities: - Build and maintain strong relationships with clients and faculty members - Maintain and manage timely and professional written and verbal communications with clients and faculty members - Ensure client expectations are met on all levels of program activity - Establish and maintain a strong knowledge of client organizations, products, disease states, and publications - Develop new project budgets - Contribute to new business development activities within the account team - Manage budgeting, financial monitoring, and reconciliation of individual projects - Schedule and conduct start-up, interim, and final team meetings for each project, establish and maintain time and events schedules, and provide ongoing updates to client and team as required by account team on each initiative to ensure successful management and completion - Facilitate progress of multidisciplinary project teams to ensure within-budget, on-time, on-strategy performance - Own the detail of daily account work on each project - Oversee and facilitate development of all project activities - Assist in training new account team members as required - Maintain company policies as they pertain to all activities - Adhere to all Lockwood Group policies and standard operating procedures Education: A bachelor’s degree is required. Professional Skills & Experience: one to three years of relevant project management experience in a publications environment is required. Candidates must have the ability to grasp and retain scientific information, along with a strong technical aptitude and working knowledge of Microsoft Office, including Outlook, Word, PowerPoint, and Excel. Candidates must have experience with publication management platforms, such as iEnvision/Datavision and PubStrat.