Kafou Group

• Send purchase orders to suppliers and confirm receipt (Step 7) • Follow up and obtain supplier order confirmation (Step 8) • Coordinate with Finance department to confirm PO approval (Step 9) • Create and process supplier payment records in CRM (Step 10) • Update CRM status to 'Ready for Shipping' upon payment confirmation (Step 11) • Conduct supplier follow-up via email, phone, messages, and online meetings • Contact freight forwarders for air/sea quotations based on shipment dimensions (Step 13) • Ensure shipment cost does not exceed 20% of invoice value; escalate to Eng. Fahad for approval if exceeded • Follow up with forwarder for quotation confirmation; coordinate with Division Head for Anesthesia dept. shipments (Step 14) • Arrange shipment insurance coverage (included in monthly declaration) • Update CRM status to 'Shipment Dispatched' once forwarder collects goods (Step 15) • Contact and coordinate shipment insurance arrangements (Step 12) • Ensure all international shipments are covered under the monthly insurance declaration • Negotiate and enhance payment terms with international and local suppliers • Review and strengthen PO terms and conditions to protect company interests • Proactively manage supplier relationships through structured communication cadence • Conduct demand and inventory planning sessions with Division Heads to anticipate procurement needs • Monitor exchange rates for international supplier transactions and flag risk exposure to management • Prepare Excel with stock order details (article codes, qty, UOM) and cross-check supplier registration (Step 1) • Create Purchase Order in the system by linking to the related Sales Order (Step 4) • Perform inventory capacity checks in the system (Steps 5–6) • Update CRM PO status to 'Shipment Arrived' upon port arrival (Step 16) • Create SFDA GHAD clearance request and coordinate with customs broker (Step 17) • Update system status once goods arrive at Kafou Medical warehouse (Step 18) • Process pending goods receipt in Dolphin ERP (Step 19) • Confirm and finalize goods receipt in Dolphin system (Step 20) • Cross-check received goods against supplier invoice and calculate shipping cost per PO (Step 21) • Collect and attach all GRN documents: supplier invoice, airfreight invoice, clearance invoice, customs bayan, and payment proofs (Step 22) • Create payment records for local forwarders and brokers in CRM (Step 23) • Prepare and submit a monthly declaration covering all air and sea shipments (Step 24) • Cover all procurement and back office tasks assigned to the logistics officer during their absence • Any additional related tasks/activities requested by the Shared Services Manager