Global Greengrants Fund Inc

Role Description This role provides critical operational and portfolio coordination support to strengthen revenue execution, donor tracking, and cross-team collaboration during a period of significant transition within the team. It helps maintain disciplined stewardship of a mixed portfolio of institutional foundations and major donors while supporting engagement in feminist climate funding spaces and donor collaboratives, helping ensure philanthropic resources continue to reach movements advancing movement-led climate justice and long-term democratic and climate resilience. Core Responsibilities - Portfolio Coordination & Donor Stewardship - Manage and track a mixed portfolio of institutional foundations and select major donors, supporting consistent stewardship, strong relationship management, and progress toward revenue goals. - Maintain clear portfolio tracking, moves management, forecasting, and engagement planning in the CRM and related tools, including pledge tracking and year-over-year analysis. - Support donor strategy discussions by organizing information, tracking next steps, and helping clarify roles and responsibilities across the team. - Monitor progress toward fundraising and engagement goals through CRM dashboards and portfolio reporting, using data and feedback to refine engagement strategies. - Identify new prospects and growth opportunities using internal data and external research tools. - Draft and coordinate donor materials, including proposals, reports, briefing notes, research, and correspondence. - Help translate donor conversations and commitments into clear internal actions, documentation, and follow-up. - Grant Stewardship and Reporting - Coordinate proposal development and reporting processes across programs, finance, grants management, communications, and MEAL teams to ensure strong grant management and compliance across a multi-donor portfolio. - Track grant budgets, deliverables, timelines, and reporting requirements for assigned funders and maintain clear documentation of commitments and reporting schedules. - Support preparation and submission of narrative and financial reports, gathering inputs from relevant teams, and monitoring grant progress. - Work with communications, programs, and grant writers to prepare donor materials and updates that align with GGF’s strategic priorities. - Help translate monitoring, evaluation, and program insights into clear donor updates that combine evidence of impact with compelling stories from climate justice movements. - Project, Event Coordination and Cross-Team Collaboration - Support planning and logistics for key donor engagement moments and philanthropic learning opportunities, helping ensure strong preparation and alignment. - Coordinate preparation for priority donor meetings, trips, and events, ensuring clarity on timelines, roles, deliverables, and follow-up across teams. - Ensure strong preparation, briefing materials, and follow-up for in-person and virtual engagements, coordinating inputs across programs, grants management, finance, communications, and leadership as needed. - Track invitations, responses, and next steps to maintain disciplined donor engagement and consistent follow-through. - Help clarify roles and responsibilities across teams and maintain clear documentation of commitments related to donor relationships and grants. - Maintain accurate documentation of donor engagement in CRM and support team-wide portfolio tracking and planning processes. Qualifications - Significant relevant experience in similar roles in fundraising for not-for-profit development, environmental, feminist, gender, Indigenous, human rights organizations, and/or funding organizations. - Significant experience in major donor, individual giving, and/or institutional fundraising, with demonstrated success securing and stewarding five- and six-figure gifts (seven-figure experience preferred). - Proven ability to manage and grow a portfolio of high-capacity donors through strategic cultivation, solicitation, and stewardship. - Strong strategic acumen — able to move between relationship-building and data-informed planning, including forecasting and portfolio analysis. - Excellent writing and communication skills, with experience drafting proposals, donor briefings, concept notes, and personalized communications. - Comfort using CRM systems (Raiser’s Edge preferred) and leveraging data dashboards to track performance and inform strategy. - Ability to analyze philanthropic trends and translate them into strategic insights for team planning. - Experience supporting or curating donor events and high-level engagement spaces. - Strong interpersonal skills, judgement, and emotional intelligence; ability to build trust with sophisticated donors while centering GGF’s values and movement-led approach. - Ability to work collaboratively in a virtual, global, and multicultural environment. - Experience working with diverse communities from multiple identities across the globe, in a virtual environment. - Fluency in English; proficiency in other languages preferred. - Strong expertise in the use of various software and a high level of computer literacy (MS Office Suite, Google Apps, instant messaging, and virtual team collaboration software such as Trello, Zoom, Slack, Asana, Raiser’s Edge, Smart Simple, Salesforce, or other donor management systems). Desirable Knowledge, Skills, Abilities, and Experience - Relevant lived experiences related to GGF’s work and community. - Familiarity with fundraising workflows, donor stewardship, and campaign support. - Experience working across teams, such as finance and grants management. - Experience working within global social justice, feminist, climate, or movement-led organizations, with a strong understanding of power, equity, and justice-centered ways of working.