Freedom Press

• Research incident submissions for inclusion in the database, with a willingness to follow up on story leads, verify information, and stay on top of developing‬ news. • Track incidents throughout the internal editorial process, from research and intake through editing and publication. • Paginate and proofread prepublication copy with a discerning eye for incident and category details. • Research published incidents or categories with pending elements on an ongoing basis and publish updates on developments as needed. • Keep reporting and research organized via Google Workspace for the internal editorial team and external contributors. • Maintain or support maintenance of multiple internal datasets that augment research, including accountability and lawsuit databases. • Maintain the digital Rolodex, including sensitive contact information. • Maintain the editorial calendar for relevant dates, and monitor calendars, datasets for major trends, or significant milestones that can be highlighted for the organization. • Cultivate source relationships and press freedom knowledge. • Manage competing priorities of breaking news updates with long-term reporting projects. • Review court case alerts and filter searches for actionable updates and potential new cases. • Other responsibilities as assigned by the managing reporter.

• Serve as primary liaison with the external accounting firm, attend biweekly meetings, and coordinate deliverables with the chief development & operations officer. • Manage accounts payable and receivable, ensuring accurate coding, timely invoice approvals and payments, and prompt receipt and deposit of funds. • Review and reconcile company credit card transactions monthly and staff reimbursements weekly. • Prepare and present regular spending, budget-to-actual, and trend analyses for budget owners and leadership, including quarterly review meetings. • Support the chief development & operations officer during the annual audit, tax return preparation, and annual budgeting processes, providing financial data, reconciliations, and documentation as needed. • Coordinate quarterly meetings with the Finance Subcommittee of the FPF board of directors to review investment performance with the external investment manager and schedule the annual meeting to review and approve audited financial statements. • Support financial compliance and process improvements by updating policies, training staff, and identifying automation opportunities. • Track grant-related income and expenses, and prepare financial documentation for funder reports. • Maintain accurate records in accounting systems, ensuring timely entry of employee/vendor information, invoices, payments, and deposits. • Review contracts and vendor agreements to ensure alignment with budget parameters. • Recruitment support — maintaining applicant tracking records, posting jobs, screening resumes, and scheduling interviews for/providing application materials to hiring panels. • Onboarding of new staff and contractors — procurement of equipment, scheduling of onboarding meetings and trainings, and handling I-9 verifications. • Coordinating annual performance review process — sending emails and reminders to relevant parties about submitting their assessments, and processing salary updates. • Drafting agreements for independent contractors in accordance with relevant budgetary considerations. • Maintenance of general organizational infrastructure (i.e., forwarding state tax notices; approving PTO requests; and processing any updates to our employee handbook and organization-wide holiday calendar).