Capital Vacations

• Travel to festivals, trade shows, and large-scale events • Engage with guests and promote vacation packages • Create energy, excitement, and unforgettable first impressions • Earn strong weekly pay while doing it

• Works closely with senior leadership and support staff to ensure the accurate information provided to Managed Boards. • Provide administrative support to the RVP by managing and maintaining the calendar, developing and editing correspondence, and preparing briefing materials. • Support the governance activities by scheduling all Board Committee meetings, preparing and distributing meeting materials, summary notes, and correspondence; and conducting research in preparation for Board meetings. • Monitor key governance and operational deadlines and milestones and proactively work with RVP/RDO/GMs to meet deadlines. • Assist with creating and analyzing surveys, gathering and synthesizing data and information to support leadership decision making and other projects as needed. • Assist RVP/RDO/GM with day to day administrative functions of managing the homeowners associations and support regional resort objectives • Organize and schedule meetings both at the office and online using WebEx • Develop reports for review by GM/RVP/RDOs. • Maintain policies and procedures related to Administrative duties based on the needs of individual homeowners associations • Maintain accurate contact data for every board member for each resort in their respective region and process all board member and owner mailings • Maintain owners portals for resorts to ensure all information is current and accurate • Provide responsible and confidential assistance concerning HOA owners and board members to the GM/RVP/RDOs and Executive management as necessary • Prepare and coordinate distribution of all annual meeting material as directed by RVP, i.e., Notice of Annual Meeting, Nomination Forms, Ballot/Proxy Material, and all other required documentation • Participate in the generation of annual meeting binders • Post all documents contained in the Annual Meeting Notice packet to owners portal • Record all ballot/proxy responses and provide an accurate report/tally as required • Request reimbursements from the resort if business reply permits used for returned proxy/ballots • Attend annual and post organizational meetings by conference call and or in person, for the primary purpose of transcribing minutes, assisting with preparation or questioning of Action Item List, and answering any other questions posed by RVP/RDO or Board members related to this particular meeting • Governance will update the corporate library files with the most recent version of the meeting minutes and the action items list • Prepare newsletter articles on behalf of RVP/RDO/GMs, when necessary • Retrieve the previously reviewed, edited, and formatted newsletter articles provided with the monthly reports forwarded from the resort General Manager through the RVP/RDO. • Provide a draft newsletter to General Manager and RVP/RDO and consolidate all recommended changes. • Perform edit to incorporate all changes and provide final drafts to General Manager and RVP/RDO. • Post newsletters to the owners portal • Perform all other duties and projects as assigned by the RVP

• Driving revenue through outbound and inbound owner calls • Presenting and closing exclusive, event-based vacation packages • Creating urgency and value around limited-time offers • Overcoming objections with confidence and professionalism • Delivering a high-quality customer experience • Managing pipeline activity and follow-ups in CRM • Consistently hitting and exceeding sales targets

• The Administrative Coordinator is responsible for producing and distributing recurring operational reports • Maintaining data accuracy across reporting tools • Supporting administrative functions, including travel coordination • Leverage AI tools to automate repetitive tasks and enhance reporting efficiency • Book and manage business travel arrangements • Ensure travel plans align with company policies, cost guidelines, and timelines. • Provide general administrative support related to scheduling, coordination, and documentation • Pull, prepare, and distribute scheduled internal and external reports on a daily, weekly, and monthly basis