Calexi

Role Description Calexi is seeking a highly organised and proactive Business Operations Coordinator to support the day-to-day operational delivery of the business across recruitment coordination, bid support, administration, document management, and internal business operations. This role is designed to provide flexible part-time work and is ideally suited to someone seeking consistent professional work with adaptable hours. The expected workload is approximately 2 hours per day across 4 days per week, with flexibility around how those hours are structured. The role may suit: - a professional returning to the workforce - a parent seeking school-hours aligned work - an experienced administrator seeking flexible arrangements You will work closely with company leadership and support the efficient day-to-day operation of the business, operational coordination, recruitment activities, and proposal delivery. Calexi proudly supports Australia’s veteran community. We recognise the unique leadership, resilience, professionalism, and adaptability that veterans bring to our teams. We actively welcome applications from veterans, reservists, and Defence partners seeking meaningful roles in secure ICT, cyber, and engineering domains. What you will do: - Coordinate day-to-day administrative and operational business activities - Support recruitment coordination activities including candidate engagement, scheduling, follow-up, and document management - Assist with bid and proposal preparation, submission coordination, and compliance activities - Maintain internal business documentation, templates, registers, and operational records - Coordinate calendars, meetings, action tracking, and internal follow-up activities - Support CRM and pipeline administration activities - Track operational tasks, deadlines, deliverables, and reporting activities - Assist with preparation of reports, presentations, and professional client-facing documentation - Maintain document quality, formatting, and version control standards - Identify opportunities for process improvement and operational maturity - Support internal coordination across business operations, delivery, and recruitment functions Qualifications - Previous experience in administration, operations coordination, project support, recruitment support, or business support roles - Strong attention to detail and ability to produce high-quality written work with minimal supervision - Reliable and consistent availability across agreed working days - Strong self-management and ability to work independently in a remote or flexible work environment - Professional communication and organisational discipline - Ability to manage competing priorities with minimal supervision - Strong proficiency with Microsoft 365 and standard business platforms - Ability to work effectively in a small business and fast-paced delivery environment - Ability to maintain confidentiality and handle sensitive business information appropriately Requirements - Experience supporting Defence, government, ICT, cyber security, engineering, or professional services organisations - Experience with proposal coordination, recruitment coordination, or CRM systems - Exposure to project coordination or operational reporting activities - Australian citizenship preferred due to the nature of clients and projects - Ability to obtain an Australian Government security clearance is desirable. Benefits We work on complex problems that matter. We value people who are organised, proactive, dependable, and focused on helping the business operate effectively and professionally. This role offers the opportunity to work closely with company leadership, contribute directly to company growth, and grow into a larger operational role over time within a developing Australian consultancy.