Black Diamond Advisory

Role of the Global Payroll & Accounting Operations Specialist The Global Payroll & Accounting Operations Specialist supports the day-to-day payroll, HRIS, and accounting operations of the firm. This role operates as a shared services resource between Human Resources and Finance, ensuring accurate payroll processing, employee data management, and financial system alignment across the company’s global entities. This position will administer payroll through Rippling, manage employee lifecycle updates in the HRIS, and support accounting operations including month-end close activities, reconciliations, and financial reporting within Certinia ERP. The ideal candidate combines global payroll administration experience with foundational accounting knowledge, strong systems orientation, and the ability to operate in a fast-paced global professional services environment. Key Responsibilities Payroll & HR - Process domestic and international payroll through Rippling, ensuring accuracy, timeliness, and compliance with applicable tax and statutory requirements. - Maintain payroll records and ensure employee lifecycle changes (new hires, terminations, compensation updates, bonuses, and benefits changes) are accurately reflected in payroll, HRIS, and related 3rd party systems. - Support payroll approvals, reporting, and reconciliations, helping ensure payroll data aligns with HR and financial systems. - Ensure payroll tax compliance and reporting requirements across supported jurisdictions, escalating issues as needed. - Maintain employee data within the Rippling HRIS, supporting data accuracy and routine audits. - Produce accurate, repeatable monthly HR reports that provide visibility into headcount, payroll activity, and key employee movements. - Ensure employee data, benefits, and compensation changes are correctly processed and reflected across systems. - Assist with recruitment administration as required. Finance & Operational Support - Support month-end and year-end close activities, including preparation and posting of journal entries, maintenance of prepaid and fixed asset schedules, and completion of balance sheet reconciliations within the Certinia ERP environment. - Assist with accounts payable operations, including processing vendor payments and employee expense reimbursements in accordance with company policies and approval workflows. - Maintain and support internal controls related to payroll, disbursements, and financial operations, ensuring accurate documentation and adherence to company procedures. - Assist in the preparation of indirect tax and payroll-related filings, including quarterly sales tax (VAT, GST, PST) and related supporting documentation. - Provide general accounting and operational support to the Finance team, including financial reporting, account analysis, and assistance with audits or regulatory documentation as needed. Systems & Process Improvement - Identify opportunities to improve payroll, HRIS, and accounting workflows through better use of systems, automation, and modern productivity tools across Rippling, Certinia, and Salesforce. - Leverage modern productivity tools, including AI-assisted platforms (e.g., ChatGPT or similar tools), to improve documentation, reporting preparation, process efficiency, and operational workflows where appropriate. Cross-Functional Collaboration - Collaborate across Finance, HR, and Operations to ensure accurate employee, payroll, and financial data across systems. - Support internal and external audit requests related to payroll and employee data. - Assist with operational and administrative projects as the organization grows. Qualifications - 3–5 years of experience in payroll administration, HRIS / HR operations, accounting operations, or finance/HR shared services roles. - Degree in Accounting, Finance, Human Resources, Business, or equivalent professional experience. - Experience processing multi-state or global payroll and maintaining employee data within an HRIS or payroll platform (Rippling or similar preferred). - Familiarity with ERP or financial systems and accounting processes such as journal entries, reconciliations, and month-end close support. - Understanding of payroll tax compliance and related reporting requirements. - Proficiency in Excel and data reporting, with interest in leveraging automation and AI-assisted tools (e.g., ChatGPT) to improve operational efficiency. - Strong attention to detail with the ability to manage processes across payroll, HRIS, and finance, and collaborate effectively in a remote, cross-functional environment Unsolicited Resumes from Third‑Party Recruiters Black Diamond Advisory does not accept unsolicited resumes from third‑party recruiters or agencies. Recruiters may submit candidates only for roles for which they have been specifically engaged and authorized in writing by Black Diamond Advisory. Any resume submitted outside of this process will be considered unsolicited and non‑confidential, and Black Diamond Advisory will not be obligated to pay any fees in connection with such submissions. Agencies should not submit resumes through this site or directly to hiring managers or other employees.

Role of the Global Payroll & Accounting Operations Specialist The Global Payroll & Accounting Operations Specialist supports the day-to-day payroll, HRIS, and accounting operations of the firm. This role operates as a shared services resource between Human Resources and Finance, ensuring accurate payroll processing, employee data management, and financial system alignment across the company’s global entities. This position will administer payroll through Rippling, manage employee lifecycle updates in the HRIS, and support accounting operations including month-end close activities, reconciliations, and financial reporting within Certinia ERP. The ideal candidate combines global payroll administration experience with foundational accounting knowledge, strong systems orientation, and the ability to operate in a fast-paced global professional services environment. Key Responsibilities Payroll & HR - Process domestic and international payroll through Rippling, ensuring accuracy, timeliness, and compliance with applicable tax and statutory requirements. - Maintain payroll records and ensure employee lifecycle changes (new hires, terminations, compensation updates, bonuses, and benefits changes) are accurately reflected in payroll, HRIS, and related 3rd party systems. - Support payroll approvals, reporting, and reconciliations, helping ensure payroll data aligns with HR and financial systems. - Ensure payroll tax compliance and reporting requirements across supported jurisdictions, escalating issues as needed. - Maintain employee data within the Rippling HRIS, supporting data accuracy and routine audits. - Produce accurate, repeatable monthly HR reports that provide visibility into headcount, payroll activity, and key employee movements. - Ensure employee data, benefits, and compensation changes are correctly processed and reflected across systems. - Assist with recruitment administration as required. Finance & Operational Support - Support month-end and year-end close activities, including preparation and posting of journal entries, maintenance of prepaid and fixed asset schedules, and completion of balance sheet reconciliations within the Certinia ERP environment. - Assist with accounts payable operations, including processing vendor payments and employee expense reimbursements in accordance with company policies and approval workflows. - Maintain and support internal controls related to payroll, disbursements, and financial operations, ensuring accurate documentation and adherence to company procedures. - Assist in the preparation of indirect tax and payroll-related filings, including quarterly sales tax (VAT, GST, PST) and related supporting documentation. - Provide general accounting and operational support to the Finance team, including financial reporting, account analysis, and assistance with audits or regulatory documentation as needed. Systems & Process Improvement - Identify opportunities to improve payroll, HRIS, and accounting workflows through better use of systems, automation, and modern productivity tools across Rippling, Certinia, and Salesforce. - Leverage modern productivity tools, including AI-assisted platforms (e.g., ChatGPT or similar tools), to improve documentation, reporting preparation, process efficiency, and operational workflows where appropriate. Cross-Functional Collaboration - Collaborate across Finance, HR, and Operations to ensure accurate employee, payroll, and financial data across systems. - Support internal and external audit requests related to payroll and employee data. - Assist with operational and administrative projects as the organization grows. Qualifications - 3–5 years of experience in payroll administration, HRIS / HR operations, accounting operations, or finance/HR shared services roles. - Degree in Accounting, Finance, Human Resources, Business, or equivalent professional experience. - Experience processing multi-state or global payroll and maintaining employee data within an HRIS or payroll platform (Rippling or similar preferred). - Familiarity with ERP or financial systems and accounting processes such as journal entries, reconciliations, and month-end close support. - Understanding of payroll tax compliance and related reporting requirements. - Proficiency in Excel and data reporting, with interest in leveraging automation and AI-assisted tools (e.g., ChatGPT) to improve operational efficiency. - Strong attention to detail with the ability to manage processes across payroll, HRIS, and finance, and collaborate effectively in a remote, cross-functional environment Unsolicited Resumes from Third‑Party Recruiters Black Diamond Advisory does not accept unsolicited resumes from third‑party recruiters or agencies. Recruiters may submit candidates only for roles for which they have been specifically engaged and authorized in writing by Black Diamond Advisory. Any resume submitted outside of this process will be considered unsolicited and non‑confidential, and Black Diamond Advisory will not be obligated to pay any fees in connection with such submissions. Agencies should not submit resumes through this site or directly to hiring managers or other employees.