ADVOC8

Role Description An Art Director at ADVOC8 is a design storyteller and technician who can transform a physical space into a compelling narrative and extend that story into the digital realm. They are design fundamentalists who approach every challenge with equal parts rational thinking and innovative vision. This opportunity is for an early-career art director who’s ready to lead a team of designers into uncharted territory with confidence. - Develop and execute campaign-level thinking that crafts compelling stories and builds brand identities across experiential touchpoints. - Lead the ideation and design of immersive physical environments that extend seamlessly into digital and social for both proposals and projects. - Oversee end-to-end creation and production of projects from concepting and spatial design through fabrication and on-site execution with a strong technical. - Collaborate cross-functionally with strategists, creative directors, producers, fabricators, and technology teams to deliver cohesive & impactful multi-sensory brand experiences. - Champion design quality across all deliverables, ensuring visual, spatial, and environmental elements align with brand narratives and client objectives. - Manage a roster of freelance designers across disciplines, guiding them to elevate their thinking and ensuring deliverables meet ADVOC8 standards. - Contribute to the creative future of ADVOC8 through exploring new platforms, talent and processes that continue to elevate our output. Qualifications - 6+ years of design experience with a strong portfolio in experiential design spanning brand activations, trade shows, conferences and large-scale live events. - Proven expertise in concepting, event identity development, spatial storytelling, and graphic design applied to three-dimensional environments. - Deep understanding of end-to-end experiential production process from inclusive graphic design & application, fabrication, environmental graphics, wayfinding and digital integration. - Proficiency in industry-standard tools: Adobe Creative Suite on Mac OSX; experience with spatial/3D tools (SketchUp, Cinema 4D, or similar) and generative AI tools is a strong plus. - Familiarity with prompt engineering, AI image/video generation, and incorporating AI-developed assets into production-ready work. - Demonstrated ability to lead and inspire a team through multiple concurrent projects and tight timelines. - Experience leading junior designers with a genuine interest in developing future creative leaders. - Fresh, innovative thinker who embraces new challenges, emerging technologies, and evolving methods of design. - Self-motivated, positive, and a clear communicator who can juggle multiple workstreams and delegate effectively. - Aligned with and committed to ADVOC8’s core values; represents them in daily work. Requirements - Successful completion of a background check. Benefits - Collaborative and creative work environment. - Competitive base salary, with additional performance-based incentives. - Health Insurance: 100% coverage of base level medical insurance plus buy up options to meet the needs of you and your family. - Health Insurance: Dental and vision insurance. - 401k, FSA, and stipend for mobile phone usage. - Professional development and training reimbursements. - Flexible work schedule. - Unlimited vacation and personal time. - Paid parental leave and Grandternity Leave. - Fully remote company.

THE ROLE The Senior Producer at ADVOC8 is a seasoned production leader who drives mid- to large-scale experiential projects from kickoff through onsite execution. They are a trusted partner to clients, a steady operational anchor for internal teams, and a proactive problem-solver who keeps complex programs moving with clarity, calm, and precision. The Senior Producer collaborates closely with Creative, Strategy, and Client Engagement to bring ideas to life-ensuring every concept is executable, on budget, and aligned to client goals. They also mentor junior production staff, model best-in-class processes, and help strengthen the operational backbone of the Production discipline. This role is ideal for a veteran producer ready to take ownership of projects and/or major workstreams in driving excellence across the department. Must be available to travel for onsite work May 4th-8th and June 18th-21st, with the possibility of additional trips if or as needed. WHO WE ARE At ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day. RESPONSIBILITIES Project Leadership - Lead producers, coordinators, and production managers across medium-to-large-scale projects or individual workstreams. - Keep all assigned workstreams on schedule and on budget, flagging risks early and proposing solutions proactively. - Ensure core project management processes are in place and followed: - Client and internal team kickoff meetings - Weekly internal tacticals - Weekly client tacticals (co-led with Client Services) - Internal and external debrief meetings - Client recaps - Maintain and organize all required project documentation, including: - Workback timelines - Staffing plans - Production schedules - Budget matrices (internal and external as needed) - Production decks - Creative decks - Meeting agendas & notes - Contracts & deal memos - Inventory trackers - Asset lists - Recap decks - Build and manage project budgets, revenue estimates, and reconciliation. - Build and maintain strong relationships with vendors; ensure seamless operational integration and adherence to ADVOC8 standards. - Review and negotiate vendor/contractor pricing, scopes, and deal memos. - Oversee project-level AP/AR processes, partnering with internal operations teams. - Lead site visits, walkthroughs, technical checks, and stakeholder reviews. - Serve as the onsite production leader, ensuring smooth execution, safety, quality control, and professional representation of ADVOC8. - Ensure proper project close-out and documentation of learnings. Client Partnership & Project Communication - Serve as the production-facing client lead, partnering closely with Client Services to ensure all communication is aligned, consistent, and rooted in shared expectations. - Lead client discussions related to production execution, timelines, budgets, deliverables, workflows, and technical/project specifics - while Client Services maintains overall relationship ownership. - Support Client Services in ensuring adherence to contract terms, billing guidelines, and deposit requirements. - Identify opportunities for expanded agency involvement and share them with Client Services for follow-up and evaluation. - Participate in client meetings, presentations, reviews, and work sessions as the subject-matter expert for production. Creative Collaboration - Facilitate partnership between Creative and Client Engagement to ensure production, creative, and strategic thinking stay aligned throughout the project lifecycle - Support ideation and development of creative concepts, offering production-informed insight. - Review concepts before internal and client-facing reviews to ensure feasibility and budget alignment. - Partner with Creative to guide and manage creative review cycles, internal and external. Team Leadership - Manage and mentor producers and coordinators on your project teams, delegate tasks and/or workstreams, provide ongoing coaching and oversight. - Lead full team onsite for live projects. SKILLS & QUALIFICATIONS Experience & Leadership - 5–8+ years of experience in experiential production, live events, or related fields. - Proven success leading medium-to-large experiential activations and complex workstreams. Applicants without significant experience in experiential will not be considered. - Demonstrated ability to mentor, coach, and support the growth of producers and coordinators. - Strong communication skills with the confidence to lead internal teams and represent production to clients. - Excellent organizational and decision-making skills, with the ability to prioritize under pressure. - Experience partnering effectively with Creative Leads, Client Leads, and cross-functional collaborators. Technical & Production Skills - Deep experience in large-scale fabrication, technical production, vendor management, and onsite execution. - Experience in conferences, summits and trade shows. - Strong budget development and management skills across multi-workstream programs. - Required proficiency with Google Suite (Docs, Sheets, Slides, Drive) and project management tools. - Comfortable reviewing and negotiating vendor contracts, scopes, and pricing. - Successful track record delivering complex B2B and brand reputation work (as opposed to CPG/Retail). - Ability to navigate production feasibility, creative alignment, and logistical planning with equal strength. - Willingness and ability to travel and serve as onsite production lead for events. Team & Culture - Collaborative, solutions-first mindset that reinforces a positive team environment. - Thrives in a fast-moving, entrepreneurial setting with ambiguity and evolving client needs. - Aligned with and committed to ADVOC8's core values; represents them in daily work - Better Together - Collaborative soul who's open to new ideas, sharing successes and being part of a team - Level Up - High standards, never settling for the status quo or what we did last time - Hustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things - Celebrate Differences - Highly empathetic personality who values individual perspectives - Outcome Over Income - Extensive experience and demonstrated success in client relationship management - Protect the Respect - Navigates conflict with an emphasis on transparency and diplomacy - Engineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects - Embrace Change - Recognize situations that require flexibility and craft creative solutions on the fly - Ability to travel 30-40% of the year COMPENSATION This is a contract position structured around a defined scope of work and monthly retainer. The engagement is expected to require approximately 20 hours per week plus two heavier onsite weeks (May 4th-8th and June 18th-21st), for a monthly retainer of $7,500-8,000. The monthly retainer includes up to ~240 hours over three months. - Contracted scope includes but is not limited to: - Ongoing production oversight - Vendor coordination - Budget management - Project team management - Creative + logistics planning - Full event execution - Onsite event days - Travel days We have transitioned from a once Washington D.C.-based agency to being Washington, D.C.-born. This position is not location-based, though travel will be required for project work. Candidates must be legally authorized to work in the U.S.; at this time, we are not able to provide sponsorship. At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don't meet all qualifications. ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.

We're seeking a Senior Strategic Account Manager to own and grow a portfolio of our most important client relationships with a strategic, creative, and solutions-oriented approach. This is not a traditional promotional products sales role—we need someone who can think like a brand strategist, operate with creative vision, and execute like a seasoned merchandising expert. Manage 4-6 high-value client accounts, developing comprehensive merchandise strategies that align with their business objectives. Conceive creative solutions, execute (and when needed, guide) complex product development and sourcing, and ensure exceptional client experiences. Work alongside another Senior Account Manager and guide our production team's execution. Report directly to the Head of &drop and be part of rebuilding our strategic account management practice.

The Sr. Account Coordinator is a developing professional who supports brand merchandise projects across various scales and types. They work closely with Senior Production Managers to execute project deliverables, manage vendor communications, and maintain project documentation. This role serves as a foundational position for learning the full lifecycle of merchandise project management while contributing to day-to-day operations under the guidance of senior team members. Sr. Account Coordinator is a detail-oriented, proactive learner who demonstrates strong organizational skills and a growing understanding of the promotional products industry. This role reports directly to the Senior Production Manager. What You'll Do Project Management & Execution: Assist, and for small projects lead, the execution and tracking of brand merchandise projects from estimate through fulfillment, including estimates, sales orders, purchase orders, invoicing, and documentation. Track deliverables against workback schedules, maintain project documentation, and capture action items from client and internal meetings. Assist, and for small projects lead, the execution and tracking of brand merchandise projects from estimate through fulfillment, including estimates, sales orders, purchase orders, invoicing, and documentation. Track deliverables against workback schedules, maintain project documentation, and capture action items from client and internal meetings. Product Sourcing & Vendor Coordination: Support product sourcing, vendor and decoration research, and pricing development by gathering quotes and organizing vendor information. Coordinate with vendors on production updates, samples, order status, and maintain accurate vendor database records. Review proofs, mockups, and production samples to support quality control. Support product sourcing, vendor and decoration research, and pricing development by gathering quotes and organizing vendor information. Coordinate with vendors on production updates, samples, order status, and maintain accurate vendor database records. Review proofs, mockups, and production samples to support quality control. Client & Cross-Functional Communication: Lead client communications for small projects and support larger projects under Senior PM supervision. Coordinate with warehouse team on inventory management and fulfillment. Lead client communications for small projects and support larger projects under Senior PM supervision. Coordinate with warehouse team on inventory management and fulfillment.