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HALO Branded Solutions

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Sales Traffic Coordinator

Location

Illinois

Posted

6 days ago

Salary

$55K - $75K / year

Seniority

Mid Level

High School2 yrs expEnglish

Job Description

Sales Traffic Coordinator

HALO Branded Solutions

• Sales Workflow Management: Intake, triage, and route all incoming sales requests, ensuring proper prioritization based on deadlines, revenue impact, and customer needs • Maintain the sales queue or project management board, ensuring complete and accurate information • Monitor progress on active jobs and proactively follow up with team members to prevent delays • Sales Team Support: Prepare and organize client brief information for Business Development Reps and Account Managers • Assist with quote creation by gathering product details, vendor pricing, and artwork requirements • Support sample requests, proof approvals, and follow-through on production timelines • Cross-Department Coordination: Serve as a communication bridge between sales, creative/art, production, and procurement teams • Ensure all departments have the information needed to meet client expectations • Consolidate updates from vendors and internal teams and communicate them back to sales • Client Service & Communication Support: Draft or send routine client communications (order status updates, proof reminders, tracking info) on behalf of the sales team • Coordinate meeting scheduling, follow-ups, and preparation of sales materials when requested • Data & Systems Management: Enter and maintain accurate information within the CRM, order management system, or project management tools • Track key milestones (quotes sent, proofs approved, orders placed) to support reporting and pipeline accuracy • Maintain organized digital folders for assets, approvals, and client project documentation • Continuous Improvement: Identify workflow inefficiencies and recommend process enhancements • Help develop standardized intake forms, templates, and checklists to support scalable growth

Job Requirements

  • 2+ years of experience in sales coordination, project coordination, customer service, or comparable role; promotional products or marketing agency experience preferred
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • Excellent written and verbal communication skills
  • High attention to detail and strong task-management discipline
  • Familiarity with CRM systems (e.g., HubSpot, Salesforce) and project management tools (e.g., Monday.com, Asana)
  • Ability to work cross-functionally and foster positive team relationships.

Benefits

  • Nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance
  • Additional Voluntary Benefits
  • 401(k) Retirement Savings Plan
  • Health Savings Accounts (HSA)
  • Flexible Spending Accounts (FSA)

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