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Sales Traffic Coordinator
Location
Illinois
Posted
6 days ago
Salary
$55K - $75K / year
Seniority
Mid Level
Job Description
Sales Traffic Coordinator
HALO Branded Solutions
• Sales Workflow Management: Intake, triage, and route all incoming sales requests, ensuring proper prioritization based on deadlines, revenue impact, and customer needs • Maintain the sales queue or project management board, ensuring complete and accurate information • Monitor progress on active jobs and proactively follow up with team members to prevent delays • Sales Team Support: Prepare and organize client brief information for Business Development Reps and Account Managers • Assist with quote creation by gathering product details, vendor pricing, and artwork requirements • Support sample requests, proof approvals, and follow-through on production timelines • Cross-Department Coordination: Serve as a communication bridge between sales, creative/art, production, and procurement teams • Ensure all departments have the information needed to meet client expectations • Consolidate updates from vendors and internal teams and communicate them back to sales • Client Service & Communication Support: Draft or send routine client communications (order status updates, proof reminders, tracking info) on behalf of the sales team • Coordinate meeting scheduling, follow-ups, and preparation of sales materials when requested • Data & Systems Management: Enter and maintain accurate information within the CRM, order management system, or project management tools • Track key milestones (quotes sent, proofs approved, orders placed) to support reporting and pipeline accuracy • Maintain organized digital folders for assets, approvals, and client project documentation • Continuous Improvement: Identify workflow inefficiencies and recommend process enhancements • Help develop standardized intake forms, templates, and checklists to support scalable growth
Job Requirements
- 2+ years of experience in sales coordination, project coordination, customer service, or comparable role; promotional products or marketing agency experience preferred
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- High attention to detail and strong task-management discipline
- Familiarity with CRM systems (e.g., HubSpot, Salesforce) and project management tools (e.g., Monday.com, Asana)
- Ability to work cross-functionally and foster positive team relationships.
Benefits
- Nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance
- Additional Voluntary Benefits
- 401(k) Retirement Savings Plan
- Health Savings Accounts (HSA)
- Flexible Spending Accounts (FSA)
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