Boston University is a vibrant university with over 32,000 students enrolled in undergraduate, graduate, professional, and non-degree programs. Boston University is comprised of 17
Financial Operations Specialist
Location
United States
Posted
52 days ago
Salary
$62.5K - $71.9K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Financial Operations Specialist
Boston University
Role Description The CARB-X Financial Operations Specialist is a member of the Finance & Research Administration team and oversees financial tasks and transactions on behalf of all teams. Essential functions include: - Oversee communications between CARB-X vendors, consultants, and internal staff, ensuring clear and consistent communication. - Manage, triage, and respond to inquiries in the CARB-X invoicing inbox with accuracy and professionalism. - Troubleshoot issues related to vendor accounts, invoicing, and documentation. - Conduct vendor and account research to resolve discrepancies or gather required information. - Oversee Core budget procurement and accounts payable transactions for CARB-X, ensuring accurate coding, proper classification, and alignment with established budget allocations and funder requirements. - Responsible for managing vendor and consultant financial supporting documentation, solving discrepancies, and acting as a liaison on behalf of CARB-X with Account Payable and Sourcing/Procurement. - Manage payment timelines and ensure that all invoices are paid in a timely and compliant manner. - Work independently with CARB-X staff members to identify different sourcing and contracting needs. - Oversee entering purchase requisitions for vendors, consultants, supplies, and equipment. - Oversee payments of core budget invoices on behalf of CARB-X. - Oversee the financial process for international employees working for CARB-X. - Manage monthly payroll for international employees including expense management. - Manage and execute deposits and payroll fees and reports for all international CARB-X employees. - Responsible for onboarding and training new hires as it relates to core financial operations. - Manage the process to enter FRN’s into SAP to create commitments for the Core Budget. - Responsible for conducting monthly audits to revise and correct commitment amounts as necessary. - Collaborate with the CARB-X finance team during annual budget development, revisions, and closeout activities, ensuring accurate financial tracking and alignment with organizational and funder requirements. - Act as a team member in the ongoing process improvements to strengthen financial tracking, enhance transparency, and promote accountability across CARB-X financial operations. - Collaborate with the Associate Director and Financial Operations Management on the development of documentation regarding financial guidelines and processes. - Work on miscellaneous tasks and special projects, such as gathering and tracking annual reporting data, forecasting or budget reviews, software enhancements, and other ad hoc projects as needed. Qualifications - Experience in financial operations or related field. - Strong communication skills. - Ability to manage multiple tasks and priorities. - Proficiency in financial software and tools. Requirements - Bachelor's degree in finance, accounting, or related field. - Experience with SAP or similar financial systems. - Strong analytical and problem-solving skills. Benefits - Competitive salary. - Health and wellness programs. - Professional development opportunities.
Related Guides
Related Categories
Related Job Pages
More Financial Planning and Analysis Jobs
Senior Financial Analyst
ContabilizeiCultura e Desenvolvimento = Construímos Juntos e Juntas Acreditando que o sucesso de pessoas empreendedoras é o nosso sucesso, Guardiões e Guardiãs de nossa cultura constroem todos os dias o melhor lugar para se trabalhar. Crescendo com a Contabilizei e contando suas próprias histórias! Buscar ser 1% melhor todos os dias é um valor importante no foguete. Um dos pilares para o encorajamento ao protagonismo dos nossos Guardiões e Guardiãs é feito através do Ciclo de Performance, com possibilidades de Carreira em Y, Cultura de Feedback (1:1) e ferramentas que ajudam entender oportunidades de desenvolvimento e evolução constante de nossos valores. É importante que saiba, você pode ser quem é! Estamos conscientizando e construindo um ambiente psicologicamente seguro com iniciativas de Diversidade e Inclusão. Somos verdadeiros(as) e acreditamos que essa seja uma responsabilidade de todos os Guardiões e Guardiãs! Todas as nossas oportunidades estão abertas para pessoas diversas em identidade de gênero, cor e etnia, orientação sexual, origem, pessoas com deficiência (PcD), e todas as interseccionalidades possíveis.
Role Description A sua missão: - Garantir a integridade e a eficiência do ciclo do faturamento ao recebimento, assegurando que todas as transações sejam processadas, conciliadas e reportadas com precisão. - Será guardião do fluxo de caixa e da conformidade dos dados financeiros, provendo visibilidade crítica para a tomada de decisão através de reportes de fechamento robustos. Como será o seu dia a dia: - Gestão de Billing (Faturamento): Liderar o processo de emissão de notas fiscais e faturas, garantindo que os critérios contratuais e prazos sejam rigorosamente seguidos; - Gestão de Contas a Receber e Cobrança: Monitorar/Aplicar a régua de cobrança, realizar a gestão de aging (atrasos) e atuar diretamente em negociações complexas com clientes para redução de inadimplência, garantindo a gestão de churn; - Conciliação Financeira e Transacional: Executar a conciliação diária entre extratos bancários, gateways de pagamento e o sistema ERP, identificando e resolvendo divergências de forma proativa; - Reporting e KPIS: Elaborar relatórios gerenciais sobre o desempenho financeiro (PMR, inadimplência, volume de faturamento) e apresentar variações entre o previsto e o realizado; - Gestão de Fechamento e Compliance: Responsável pelas rotinas de fechamento financeiro do setor, garantindo que todas as provisões, baixas e conciliações estejam prontas para a contabilidade dentro do cronograma (deadline); - Melhoria de Processos: Identificar gargalos operacionais e propor automações ou revisões de fluxo para aumentar a escalabilidade da operação financeira. Qualifications - Formação em Ciências Contábeis, Economia, Administração ou similares; - Conhecimento intermediário em contabilidade; - Experiência sólida em estrutura de tabelas dinâmicas, fórmulas complexas, BI, Query; - Experiencia avançada em ERPs de grande porte como SAP; - Conhecimento sólido em impostos incidentes sobre faturamento (ISS, ICMS, PIS/COFINS, Retenções na fonte); - Domínio de lançamentos contábeis, regimes de caixa vs. competência e princípios de conciliação; - Experiência operacional com plataformas como Adyen, Stripe, PagSeguro, Iugu ou similares. Benefits - Plano de Saúde; - Plano Dental; - Psicoterapia Online; - TotalPass; - Seguro de Vida; - Vale Alimentação e Vale Refeição (VA/VR); - Parcerias de Desconto; - Universidade e Escolas de Idiomas; - Despreocupe-se - Seguros Diversos; - No dress code.
Senior Federal Financial Analyst
Blake Willson Group, LLCService to Others | Leadership | Diversity | Dependability | Integrity | Grit
• Develop multi-year strategic budget models and scenario-based forecasts • Conduct indirect cost analysis and reimbursement modeling • Support financial reporting, variance analysis, and executive-level dashboards • Provide financial data and analysis to internal and external stakeholders (DFAS, OSD, OMB) • Support automation initiatives, including development of the Automation Impact Report • Apply data analytics and modeling techniques to identify financial trends and risks • Collaborate with stakeholders to translate financial insights into actionable planning decisions
Senior Associate – Federal Financial Accountant
Blake Willson Group, LLCService to Others | Leadership | Diversity | Dependability | Integrity | Grit
• Lead complex reconciliations across budgetary, proprietary, general ledger, and subsidiary accounts • Prepare and review adjusting journal entries and enhance AP/AR processing workflows • Support monthly, quarterly, and annual financial statements, including footnotes and variance analyses • Ensure compliance with OMB Circular A-136 and Department of the Navy financial management standards • Maintain PP&E records, including depreciation schedules and inventory accuracy • Support audit sample documentation, validation, and root cause analysis of discrepancies • Identify opportunities to improve financial processes through automation and standardization • Collaborate with stakeholders to ensure timely, accurate, and audit-ready financial reporting
• Maintain and continuously improve Enveda’s core financial models, including monthly forecasts, rolling budget updates, scenario analyses, and related reporting • Partner with cross-functional teams to translate scientific and operational inputs into clear financial implications, ensuring models accurately reflect business dynamics, scientific roadmaps, and operational priorities • Support quarterly close in close partnership with Accounting, including variance analysis, accruals, and financial reviews • Build and maintain reporting frameworks, dashboards, and metrics that provide visibility into R&D spend, portfolio progression, operational efficiency, and capital allocation • Prepare high-quality materials for Board meetings, investors, and executive leadership in partnership with the Director and VP of FP&A and CFO • Identify and implement opportunities to improve forecasting accuracy, streamline financial processes, and strengthen internal controls


