Satellite Office logo
Satellite Office

Great Place To Work® Philippines Certified | 2024 FT Fast 100 - Ranked 60th

Administration Coordinator

AdministrationAdministrationFull TimeRemoteSeniorTeam 1,001-5,000Since 2013H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

38 days ago

Salary

0

Seniority

Senior

Bachelor Degree5 yrs expExperience acceptedEnglish

Job Description

Administration Coordinator

Satellite Office

• Present and provide a high level of quality customer service as the first point of contact for GJK Facility Services on campus office. • Responsible for the effective day to day support of the operations team; Work Order management. • Provide administrative support, data input, and preparation of correspondence and general coordination for the office and direct support to GJK site Management. • Play an active part in supporting the Safety governance across the portfolio. • Ensure that operationally GJK complies with all aspects of relevant Health and Safety Legislation applying to the business and employees. • Raise and distribute all Work Orders, prioritising Emergency Work Orders. • Greet visitors to the office in a warm, friendly and welcoming manner. • Manage access to the office and car park, key and fob allocation. • Manage, distribution and filing of all correspondence. • Prepare reports as required.

Job Requirements

  • Ideally qualified to degree level but not essential.
  • Minimum 5 years’ experience in a similar role.
  • Excellent initiative and self-management skills to deal with the range of functions and tasks to be performed.
  • Demonstrated, intermediate to advanced skills in the use of Microsoft Office suite.
  • Experience with Desktop publishing software an advantage.
  • Demonstrated ability to provide comprehensive and efficient executive support to senior executive personnel.
  • Ability to respond quickly and act positively to change.
  • Solve problems well and act decisively.

Benefits

  • You’re Valued. You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
  • You’ll Grow. From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
  • You’ll Belong. We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
  • You’ll Work in Style. Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
  • You’ll Work with Global Brands. We match you with top international clients where you’ll work directly with their teams and make a real impact.

Related Categories

Related Job Pages

More Administration Jobs

University of Southern California logo

Associate Research Administrator

University of Southern California

A world-leading private research university, the University of Southern California - USC was founded in 1880. An anchor in the community of Los Angeles, Califor

Administration38 days ago

Title: Associate Research Administrator Location: Los Angeles, CA - University Park Full time Hybrid job requisition id REQ20173504 Job Description: In order for your application to be considered, a cover letter and resume must be attached to your employment application. Position Description The Center for Economic and Social Research (CESR) within the Schaeffer Institute is seeking an Associate Research Administrator, who working closely with the Co-Director of CESR, will be responsible for the preparation of and administering of sponsored and non-sponsored research proposals. This is a full-time, grant funded, one year fixed-term position with a hybrid work arrangement. Key duties include, but are not limited to: - Payroll transfers and grant journal entries - Preparation of quarterly certification documents for exempt center employees - Budget amendments - Coordinates with USC departments such as accounting on award set up - Monitoring potential over and underspending in projects and seeks resolution through center Contracts and Grants administrators and Principal Investigators - Developing reports on project financial status as needed - Serves as an Institute resource on research grants administration including Workday Financials, and provides information and guidance to Institute faculty and staff on allowable costs based on award notices and contracts Minimum Education: Bachelor’s Degree Minimum Experience: 3 years of relevant experience 4 years of relevant experience preferred Compensation The hourly rate range for this position is $43.00 - $48.68. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Commensurate with experience and qualifications. Position is 100% FTE Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. About the Center for Economic and Social Research (CESR) The Center for Economic and Social Research (CESR) is a multidisciplinary research center dedicated to discovering how people around the globe live, think, interact, age, invest, and make important, life-changing decisions. Our in-depth research and analysis are deepening the understanding of human behavior in a wide range of economic and social contexts. Our ultimate goal: to improve social welfare by informing and influencing decision-making in the public and private sectors. Along the way, we are leading a creative revolution in how scientists conduct social science and economic research through the use of innovative technology. About the USC Schaeffer Institute The USC Schaeffer Institute for Public Policy and Government Service was established by an historic gift from USC Trustee Leonard D. Schaeffer in 2024. Its mission is to develop and promote strong public leaders; support civic engagement; amplify the reach and impact of USC scholarship, and offer evidence-based policy solutions to the nation’s most pressing political, social, and economic challenges. About the Sol Price School of Public Policy Ranked among the foremost schools of public policy in the nation, the USC Sol Price School of Public Policy generates uncommon knowledge for the common good. Founded in 1929, the Price School is anchored by four departments: Public Policy and Management, Health Policy and Management, Wilbur H. Smith III Department of Estate Development; and Urban Planning and Spatial Analysis. Rigorous academic programs provide students with the knowledge and distinctive opportunities to make meaningful contributions to their professions. Integrating classroom instruction with real-world experience and led by some of the world’s most renowned faculty in their fields, our students establish a clear pathway to successful careers. The academic programs are augmented by several highly visible research centers and institutes that provide additional research expertise and experiences. Notable among them are: The Judith and John Bedrosian Center on Governance and the Public; The Center for Philanthropy and Public Policy; The USC Lusk Center for Real Estate; The METRANS Transportation Consortium; The Leonard D. Schaeffer Center for Health Policy & Economics; and The Schwarzenegger Institute for State and Global Policy. Together, these departments and research enterprises provide unmatched breadth and depth to tackle an enormous range of challenges facing our country and the world. Price graduates hold leadership positions across diverse sectors – public, private, and nonprofit – championing the advancement of the common good. They come from around the world and from a variety of cultures and socio-economic backgrounds to create a rich intellectual environment that celebrates, supports and benefits from diverse people and opinions. Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Basic knowledge of governmental regulations. Strong accounting skills. Competency in project management. A Bachelor’s Degree with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying. - Notice of Non-discrimination - Employment Equity - Read USC’s Clery Act Annual Security Report - USC is a smoke-free environment - Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:

California
$43 - $48 / hour

Title: Quality Support Administrator EMPACT Location: Remote, AZ, US Job Description:   Who we are: EMPACT- Suicide Prevention Center, part of the La Frontera family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.   What you’ll do: We are looking for a dynamic professional who is a self-starter with a high level of initiative and highly detail-oriented. This position is responsible for analyzing and assessing systems, processes, and documentation for quality and compliance, and providing feedback and support to program managers and supervisors. The Quality Support Administrator will be responsible for entering data for tracking and trending and participating in clinical records audits as scheduled. Programs, policies and systems will be assessed for quality, effectiveness, and clinical safety.  *This position is primarily Remote with occasional on-site meetings required at our Tempe, AZ office.*  *AZ residents only*    What you’ll provide: - Bachelor's degree in related field OR equivalent work experience required. - Two years of experience in a behavioral health environment required.  - NextGen software experience preferred. - High attention to detail and strong organization skills are essential. Experience using electronic health care records. - Excellent interpersonal skills, capable of confidently and effectively presenting and speaking. - Able to work independently, collaboratively and proactively to accomplish work goals. - Excellent computer skills. - Proficient in basic date analysis, reporting to include spreadsheets, charts and diagrams. - Proficient in Microsoft Office Suite and managing projects through a full cycle process. - Must have Fingerprint clearance card or be eligible to obtain one. Additional Requirements and Responsibilities: - Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender or sexual orientation. - Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency. - Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners. - If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required.    What we’ll offer: (Full-time employees) - Generous PTO  - 10 paid holidays per year  - Medical plans (4 choices)  - Dental plans (2 choices)  - Vision plans (2 choices)  - 403(b) retirement plan  - Retirement Allowance  - Company paid Life/AD&D and Long-Term Disability  - Voluntary additional Life and Short-Term Disability  - Tuition Reimbursement - Licensure Reimbursement   - Elder Care assistance  - Pet Insurance and much more!   EMPACT-SPC is licensed by the Arizona Department of Health Services, and accredited by the American association of Suicidology (AAS) and The Commission on Accreditation of Rehabilitation Facilities (CARF).  EMPACT-SPC/La Frontera Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  All employees of EMPACT-SPC and La Frontera Arizona are employees "at will" as that term is understood in the State of Arizona. This means that employment may be terminated at any time without prior notice and for no stated reason.  EMPACT-SPC/La Frontera Arizona reserves the right to modify position descriptions as needed and without notice. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Arizona

Post Supervisor

Hearst Communications

Hearst Communications is a New York-based multinational media and business conglomerate operating by the vision of "informing audiences and improving lives." Hearst invests in a br

Administration38 days ago

Title: Temporary Post Supervisor Location: Remote El Segundo, CA, United States Job Description: Be Part of What’s Next Great storytelling doesn’t end in production—it comes to life in post. As a Temporary Post Supervisor, you’ll play a pivotal role in bringing content across the finish line with precision, quality, and impact. About Hearst Magazines (Why Us?) Hearst Magazines is one of the world’s largest publishers of premium content, with a portfolio of more than 30 iconic brands, including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, Men’s Health, Popular Mechanics, and Oprah Daily. Across print, digital, video, and social platforms, we engage and inspire millions of audiences every day through trusted storytelling, innovative experiences, and industry-leading content. Key Responsibilities (What You Are Doing) - Oversee the full post-production lifecycle from editorial through final delivery across multiple projects - Manage timelines, workflows, and deliverables to ensure projects are completed on schedule and at the highest quality - Ensure all assets meet technical specifications and platform requirements across digital, broadcast, and social channels - Maintain post-production calendars, trackers, and systems to support efficient and scalable workflows - Identify risks early and proactively resolve bottlenecks to keep projects moving smoothly - Serve as the central point of contact between production, editorial teams, and external vendors - Oversee final quality control, including exports, versioning, and file management to minimize errors and rework - Manage relationships with vendors and freelancers, ensuring deliverables meet creative and technical standards Qualifications (What We’re Looking For) - 5+ years of experience in post-production, preferably in a supervisory or lead capacity - Strong understanding of post-production workflows, including editing, finishing, color, audio, and delivery - Proven ability to manage multiple projects and deadlines in a fast-paced environment - Familiarity with delivery specifications across digital, broadcast, and social platforms - Experience with post-production tools and systems such as Adobe Creative Suite, Frame.io, and project management platforms - Excellent organizational, communication, and problem-solving skills - Ability to balance creative vision with technical and operational requirements - Fully remote role with expectations to collaborate effectively across distributed teams The base salary for this role is $40.91/hr. The actual base pay offered is dependent upon many factors, such as: transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. Hearst Magazines is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other characteristic protected by law. #LI-DNI

California
$0 - $41 / hour
City and County of Denver, Colorado logo

Contract Administrator

City and County of Denver, Colorado

The City and County of Denver, Colorado is Colorado State’s capital and most populous city. A consolidated city-county, Denver sits in the South Platte River

Administration38 days ago

Title: Contract Administrator - Denver Parks and Recreation Location: Denver United States Full time Job Description: About Our Job With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. What We Offer The City and County of Denver offers competitive pay commensurate with education and experience. New hires are typically brought into the organization between $68,773 - $91,124/year. We also offer generous benefits for full-time employees which include but are not limited to: - A guaranteed life-long monthly pension, once vested after 5 years of service - 457B Retirement Plan - 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year - Competitive medical, dental and vision plans effective within 1 month of start date Location & Schedule The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to be in office at a minimum two days a week. The expected work schedule will be Monday through Friday. Employees must work within the state of Colorado on their off-site days. In this position you can expect to work on site at 101 W. Colfax Ave at a minimum for two days per week. The location of this position is flexible and will require a combination of remote and in-person attendance that may change over time. For remote positions, the City will provide a computer, but the employee must have a reliable Internet connection. Who We Are & What You'll Do Denver's Department of Parks and Recreation (DPR) boasts one of the most expansive and diverse park systems in the Rocky Mountain West, offering more than 250 urban parks; eight golf courses; over 14,000 acres of mountain parks; the Buffalo Bill Museum; over 80,000 trees; and more. Parks & Recreation also provides and manages over 30 neighborhood recreation centers that offer hundreds of affordable programs throughout the year to the community. The contracts team is responsible for implementing and monitoring contracts for DPR to ensure effective procurement and delivery of services. DPR recognizes the importance of diversity in the representation of our organization to best serve our customers and community. To that end, DPR is committed to: - Examining department policies and processes that value diverse perspectives and eliminate barriers to inclusion - Identifying where inequities exist and implementing strategies to ensure equitable outcomes - Strengthening diversity in Parks and Recreation services by transforming policies to institutionalize equity - Reinvesting in resources aimed at ensuring DPR is an equitable and just organization Duties for this role include: - Issuing Requests for Proposals for DPR contract services; moderating pre-proposal conferences and reviewing proposals and financial information submitted; overseeing evaluation parameters; and facilitating the Request for Proposals process - Assisting with negotiation of the final terms of contracts; assisting with developing contracts; and executing contracts - Liaising with the City Attorney's Office, following prospective contracts throughout the review process, and coordinating actions for breach of contract situations - Managing and monitoring contract compliance and renewals, reviewing deliverables, and entering related data into the contract management system. - Maintaining a tracking system of contract files throughout the term of the contract, and completing reports for management - Performing on-site inspections to verify compliance with contracts, and tracking outstanding facility inspection issues - Analyzing contracts, responding to inquiries, and providing guidance on contract terms and processes - Providing technical guidance to staff and contractors, recommending and coordinating the implementation of policies and procedures for assigned functions, and assisting with developing new policies and procedures - Performing other related duties as assigned What You'll Bring We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level. The candidate has exceptional attention to detail, excellent written communication and presentation skills, and strong prioritization and organizational skills. The candidate has experience synthesizing complex or legal language, identifying important contract compliance requirements, and clearly documenting progress and resulting information. The candidate must be able to manage their workload while being flexible to interruptions. The candidate will be confident working independently as well as with cross-departmental teams. Our ideal candidate will be confident working independently and collaboratively with cross-departmental teams. Preferred experience includes: - Managing 200+ professional service/grant/expenditure/revenue contracts concurrently - Overseeing diverse contracts across multiple departments and vendors, preferably with a governmental entity or municipality - Working with state, federal, or city entities and understanding public-sector operations - Interpreting legal contracts and grant language, and accurately applying terms and conditions - Ensuring contract compliance in a high-volume environment - Familiarity with the following systems is preferred, but not required; Salesforce, Workday, BOX/JAGGAER, and/or BidNet. Required Minimum Qualifications - Education requirement: Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field. - Experience Requirement: Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting. - Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. - Additional appropriate education may be substituted for the minimum experience requirements. - License/Certifications: Requires a valid Driver's License at the time of application. - Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CA0751 Contract Administrator To view the full job profile including position specifications, physical demands, and probationary period, click here. Position Type Unlimited Position Salary Range $68,773.00 - $113,476.00 Target Pay $68,773 - $91,124/year based on experience and education Agency Parks and Recreation Redeployment during Citywide Emergencies City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor. The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

Colorado
$68.8K - $91.1K / year