Systems and Operations Coordinator (Job ID: RANREG1F)

Location

Colombia

Posted

36 days ago

Salary

$8 - $12 / hour

Seniority

Mid Level

No structured requirement data.

Job Description

Systems and Operations Coordinator (Job ID: RANREG1F)

Inside Out Hiring

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE Systems and Operations Coordinator JOB ID RANREG1F INDUSTRY Health and Wellness (Aesthetics and Telehealth) LOCATION LATAM (Colombia strongly preferred) JOB STATUS Full Time WORK SCHEDULE Monday to Friday, 8am to 5pm EST SALARY $8 - $12 per hour TARGET START DATE ASAP ROLE OVERVIEW About the Client: The client is building an integrated health and aesthetics business that combines a physical spa offering services such as facials, Botox, and laser treatments with a telehealth operation focused on peptides, hormone replacement therapy, and weight loss solutions. With a background in corporate HR and operations, the client is focused on creating scalable systems, ensuring compliance, and building a strong operational foundation. The business is in an early growth stage, requiring structure, automation, and strategic organization across multiple platforms and workflows. About the Role: The Systems and Operations Coordinator will play a critical role in building, organizing, and optimizing the operational and technological foundation of the business. This is a highly strategic and hands-on position focused on implementing systems, managing workflows, and ensuring seamless integration between tools such as CRMs and EMRs. The ideal candidate is proactive, tech-savvy, and capable of independently identifying solutions, structuring processes, and supporting both the operational and growth aspects of the business without requiring constant direction. Key Responsibilities Systems Management and Automation - Implement and configure tools such as Go High Level, EMRs, and other operational platforms - Design and integrate automations across systems to optimize workflows - Ensure all systems are properly connected and functioning efficiently - Identify opportunities to improve operational efficiency through technology Process Building and Organization - Migrate and organize client data from sources such as WhatsApp into structured systems - Create and document clear, scalable operational processes - Ensure workflows align with healthcare regulations and industry standards - Maintain and update processes as the business evolves Project and Operations Management - Use tools like Notion to manage projects, tasks, and priorities - Track progress on key initiatives and ensure execution - Translate business ideas into structured action plans - Adjust processes and priorities based on business needs Lead Management and Commercial Support - Oversee and optimize lead management within the CRM - Ensure timely follow-ups with prospects and existing clients - Support the implementation of outreach and retention strategies - Contribute to improving the overall sales funnel Compliance and Data Handling - Ensure proper handling of sensitive and medical information - Maintain compliance with industry standards and best practices - Keep documentation organized and up to date Qualifications & Skills Must - Experience with Go High Level and Notion required - Experience building systems, automations, and operational workflows - Experience integrating multiple systems and platforms - Strong technical aptitude and ability to learn new tools quickly - Fluent in English and Spanish - Experience working in fast-paced or startup environments - Background in operations or project management roles Preferred - Experience with EMRs or healthcare-related systems - Background in health, aesthetics, or telehealth industries - Experience handling compliance or sensitive data Personality Traits - Proactive and solutions-oriented - Highly autonomous with strong execution skills - Structured and detail-oriented thinker - Able to anticipate needs and identify gaps - Clear and direct communicator - Growth mindset with a focus on continuous improvement - Comfortable working in complex and evolving environments

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