Bookkeeper Virtual Assistant – Multi-Property Portfolio Role Summary This role manages the end-to-end bookkeeping for multiple rental properties. You will reconcile accounts, track tenant payments, maintain property-ledger integrity, generate detailed financial reports, and troubleshoot discrepancies independently. You step in when accounts or reporting issues arise—your job is to resolve them without back-and-forth or daily guidance. Filtering signal: This role is not for candidates who need daily supervision or only want routine bookkeeping tasks. Core Responsibilities - Bank Reconciliation: Review all bank accounts for each property weekly; identify discrepancies; produce variance analyses; resolve issues without escalation. - Credit Card & Expense Tracking: Reconcile credit card transactions related to property expenses; assign accurate categories; flag unusual expenses. - Tenant Payment Management: Match payments to tenant accounts; track deposits; audit ledgers monthly; resolve misapplied or missing payments. - Accounts Payable & Receivable: Process vendor invoices; categorize expenses; schedule payments; monitor aging accounts receivable; follow up on delinquent tenants with precise, actionable reporting. - Property Accounting: Maintain separate ledgers per property; produce consolidated reports; track capital expenditures versus routine maintenance; resolve integration errors between Buildium and QuickBooks. - Financial Reporting: Generate property-level P&L statements, cash flow projections, and management-ready packages; provide supporting documentation for tax preparation. - Ad Hoc Accounting & Admin: Assist with occasional administrative or reporting tasks; escalate only if resolution is impossible. What We Actually Care About - You take ownership of issues until resolved. - You know when to escalate vs. act independently. - You can manage multiple property accounts simultaneously without guidance. - You can produce actionable financial reports for management. - You spot discrepancies others miss and resolve them efficiently. What This Role Is NOT - A data-entry-only role; you must interpret, verify, and reconcile numbers. - A task that receives step-by-step instruction daily; independence is required. - A general admin VA; focus is property accounting. - A junior bookkeeping role; requires experience with multi-property ledgers and variance analysis. Position Details - Hours: Part-time, Philippine time zone aligned to US business hours - Work Style: Remote, async, results-focused - Contractor Structure: Independent contractor, performance-based deliverables Application Instructions - Submit your resume plus a short walkthrough of a recent reconciliation you performed (include the type of discrepancy and how you resolved it). - Candidates who cannot describe how they solved a reconciliation problem independently will not be considered.

• The Bookkeeper is responsible for managing the day-to-day financial operations of the business, reporting directly to the Director and supporting multiple entities. • The role oversees payroll, accounts payable and receivable, bank and AMEX reconciliations, superannuation processing, and weekly debtor management, while maintaining accurate records in Xero. • The Bookkeeper also collaborates closely with the external accounting firm to support bi-monthly reporting, BAS preparation, and financial compliance requirements, ensuring smooth, timely and accurate financial management across the business.

• You independently manage bookkeeping for our clients using the BMD NTCS software — largely paperless and automated • Ideally, you also support us with ongoing payroll processing • You welcome new clients and assist with administrative tasks (e.g., preparing invoices) and support our marketing activities, such as producing advisory videos, expanding our tax chatbot tax‑gpt, and creating social media posts.

• Du erstellst überschaubare Jahresabschlüsse (Einnahmen-Ausgaben-Rechnungen) oder bereitest die Bilanzen für GmbHs vor. • Bei Sonderfällen steht dir unser Team zur Seite! • Du erledigst selbständig Buchhaltungen für unsere Klienten mit der Software BMD NTCS – großteils papierlos und automatisiert! • Idealerweise unterstützt du uns auch bei den laufenden Lohnverrechnungen. • Du heißt unsere Neukunden willkommen und unterstützt uns bei den administrativen Arbeiten (zB Erstellung der Honorarnoten) sowie unseren Marketing-Aktivitäten, wie zB Erstellung von Beratungs-Videos, Blogbeiträgen, Social-Media-Posts