• Build and maintain complex workflows, triggers, and automations within GoHighLevel. • Manage platform integrations (MindBody, GoHighLevel, WordPress, Google Sheets) using Zapier, Make, or APIs. • Perform regular updates and maintenance on our WordPress website, including landing page creation and plugin management. • Utilize AI tools (ChatGPT, Claude, Gemini) to develop chatbots, draft workflow logic, and automate internal documentation. • Build data dashboards and pull weekly reports to support data-driven decision-making. • Create and maintain detailed Standard Operating Procedures (SOPs) for all newly implemented systems. • Execute and monitor email and SMS marketing campaigns within GoHighLevel. • Manage social media scheduling, posting, and community engagement. • Design marketing collateral using Canva and write compelling copy for promotions and organic content. • Monitor lead flow within the CRM to ensure timely follow-ups and pipeline health. • Support local SEO efforts, including Google Business Profile management and review generation.

- Manage dynamic calendars, scheduling, and shifting priorities across two executives while ensuring critical meetings and deadlines are maintained. - Monitor tasks, commitments, and action items in real time to ensure nothing falls through the cracks. - Coordinate across internal teams and external stakeholders to keep projects and communications moving forward. - Draft, review, and send professional emails and communications on behalf of the CEO. - Manage inboxes and correspondence, ensuring responses reflect the executive’s tone, priorities, and voice. - Communicate confidently with partners, clients, and team members on behalf of leadership when appropriate. - Prepare meeting agendas, research briefings, and relevant context ahead of calls. - Capture notes, action items, and next steps during meetings and track progress toward completion. - Help coordinate multiple projects and deliverables across different teams. - Conduct research on prospects, partners, and clients to support executive meetings and decision-making. - Provide summaries, context, and insights that help leadership prepare for conversations and engagements. - Maintain strong organization across documentation, follow-ups, calendars, and project workflows. - Ensure consistent alignment between executives, team members, and external collaborators.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description ScaleSource is hiring for a construction company, a growing U.S.-based organization seeking a Virtual Office Assistant to act as a key operational and executive support partner to leadership. This position plays a central role in daily operations, customer coordination, appointment scheduling, sales support, and administrative follow-up, ensuring internal teams and customers receive efficient, professional service. This is an excellent opportunity for candidates who want to grow within U.S. business operations while working closely with leadership and operational teams. The Office Assistant will support leadership, sales teams, and operations through customer communication, appointment coordination, task follow-ups, administrative tracking, and operational support. The ideal candidate is highly organized, customer-oriented, proactive, and comfortable multitasking in a fast-paced environment. Qualifications - Previous experience in customer service, administrative support, or office coordination roles - Strong written and verbal communication skills in English - Strong organizational and multitasking abilities - Experience working with CRM systems - Familiarity with VoIP communication platforms (RingCentral or similar preferred) - Spreadsheet and data-entry experience - Familiarity with marketing tools such as Canva is a plus - Ability to work independently and within distributed teams - Basic financial data-entry familiarity is preferred Requirements - Reliable high-speed internet connection - Professional remote working environment - Computer capable of handling remote work tools Benefits - Full-time long-term remote opportunity - Work with established U.S. companies - Professional development opportunities - Stable remote career growth path

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are seeking a highly experienced Senior Executive Assistant to support two Co-CEOs, with the majority of support dedicated to one Co-CEO (≈70%) and additional support to the second Co-CEO (≈30%). This role goes beyond traditional administrative support. The ideal candidate will operate as a strategic partner and trusted extension of the executive, helping manage priorities, communications, and daily execution so leadership can remain focused on high-impact decisions. Success in this role requires someone who is extremely proactive, highly organized, and a strong critical thinker who can anticipate needs, manage shifting priorities, and communicate confidently with both internal and external stakeholders. The right person will also be comfortable drafting communications on behalf of the CEO, managing inboxes, and representing leadership with professionalism and discretion. Key Responsibilities - Executive Support & Priority Management: - Manage dynamic calendars, scheduling, and shifting priorities across two executives while ensuring critical meetings and deadlines are maintained. - Monitor tasks, commitments, and action items in real time to ensure nothing falls through the cracks. - Coordinate across internal teams and external stakeholders to keep projects and communications moving forward. - Communication & Executive Representation: - Draft, review, and send professional emails and communications on behalf of the CEO. - Manage inboxes and correspondence, ensuring responses reflect the executive’s tone, priorities, and voice. - Communicate confidently with partners, clients, and team members on behalf of leadership when appropriate. - Meeting & Project Coordination: - Prepare meeting agendas, research briefings, and relevant context ahead of calls. - Capture notes, action items, and next steps during meetings and track progress toward completion. - Help coordinate multiple projects and deliverables across different teams. - Strategic Research & Preparation: - Conduct research on prospects, partners, and clients to support executive meetings and decision-making. - Provide summaries, context, and insights that help leadership prepare for conversations and engagements. - Organization & Process Management: - Maintain strong organization across documentation, follow-ups, calendars, and project workflows. - Ensure consistent alignment between executives, team members, and external collaborators. Requirements - 3+ years of experience supporting founders, executives, or C-suite leaders in a Senior Executive Assistant or operations role, including experience managing priorities and communications for two or more executives simultaneously. - Strong experience supporting U.S.-based executives or companies (preferred). - Exceptional written and verbal English communication skills. - Ability to draft professional communications and emails on behalf of executives. - Proven ability to manage multiple priorities in fast-paced environments. - Strong critical thinking and problem-solving skills. - Highly proactive and self-directed, able to anticipate needs without constant instruction. - High level of discretion and trustworthiness when handling confidential information. Tools & Systems - Required: Google Workspace (Docs, Sheets, Calendar, Drive, Forms, etc.) - Preferred: Notion, Project management tools (Scoro, Asana, Monday, ClickUp, or similar) - Nice to Have: HubSpot Work Environment - Fully remote - Candidates must be available during U.S. Central or Eastern Time business hours - Reliable internet connection and professional remote setup required Compensation - Salary: $2,200 – $2,300 USD per month