Salary: $79,770.51 - $86,313.58 Location: Chicago, IL or remote in the U.S. Intended start date: May 18, 2026 Start of application review: April 1, 2026. We often close jobs early to be able to review the large number of applications. Type: Full time Travel: 5-10%, dependent on need and public health considerations In the US, local election departments are under-resourced and under-supported. When local election departments are not supported, they fail voters—particularly those who need their help the most. There’s good news: election departments, with research-based support, can and will improve election quality. The Center for Tech and Civic Life (CTCL) is a nonpartisan nonprofit that catalyzes excellent election administration across the United States. We do this by supporting election departments, field building, and conducting research to provide actionable insights. The Executive Assistant will provide dedicated support to our C-Suite - the Chief Executive Officer (CEO), the Chief Operating Officer (COO), the Chief Programs Officer (CPO), and the Chief Strategy Officer (CSO). You will help them perform at their highest level and contribute to the success of our civic mission. You’ll focus mostly on supporting the communications, prioritization, scheduling, and travel logistics of the CEO. You’ll spend the remainder of your time on supporting the logistics and smooth operations of the C-Suite as a whole, as well as some administrative support to other C-Suite members. The Executive Assistant will report directly to the CSO. Responsibilities CEO Support (70%) - Receive and review all incoming communication (hundreds/day) for the CEO - Determine priority, and summarize and/or distribute contents to appropriate staff for action - Draft emails for CEO to review & send - Ensure follow up within a timely manner (within two business days) - Manage the CEO’s very full meeting and travel calendar - Manage travel logistics including booking travel & lodging (primarily domestic, some international) and expense management - Schedule meetings with internal and external stakeholders - Identify and prioritize the most sensitive matters - Safeguard the CEO’s time and support them in setting boundaries - Support in prioritizing work and planning work blocks - Support meeting preparation (such as funder briefings, All Staff meetings) - Coordinate signatures (boards, funders) C-Suite Support (30%) - Serve as a liaison between the C-Suite and stakeholders, partners, colleagues, staff, funders, and the Board - Take notes and manage action items - Arrange domestic travel and logistics for the C-Suite - Provide in-person support at events and meetings such as the Leadership Team Retreat, C-Suite Retreat, Annual Staff Retreat, and select partner or funder gatherings - Track and reconcile expenses - Identify opportunities for efficiency and implement systems to take advantage of them - Update CRM and do related data tracking - Anticipate potential challenges and independently resolve them Qualifications To be successful in this role, you will excel in all of these must-have areas: - Track-record of success: You have successfully managed complex logistics with grace in a dynamic, fast-paced work environment, and your responsibilities have expanded across years of experience. You practice discretion, and can be trusted with confidential organizational and staff information. - Time management and prioritization: You effectively prioritize tasks, create and implement clear goals, and collaborate in order to achieve desired timelines. - Interpersonal skills: You easily establish relationships with others through many modes of communication (phone, email, in-person, etc.). You connect with people from all kinds of backgrounds and make sure everyone feels like they belong. - Grounded during change: You can stay calm and structured as priorities shift, balance order with adaptability, and remain grounded in values while responding to a changing environment. You thrive in a variety of work environments including remote work, travel, in-office, etc and are comfortable with learning and using a variety of technology solutions. - Attention to detail: You pay close attention to detail and ensure that any task or work product - big or small - is thorough and accurate. You are highly organized. - Initiative: You care deeply about getting results and you do what it takes to get them, including anticipating problems, offering creative solutions, driving work forward, and course-correcting when needed. You can work alone, and with minimal oversight, but know when to ask for help. - Civic-minded: You believe in democracy and care about voting. This position must be performed within the United States. Candidates must be legally authorized to work in the United States at the time of hire. The Company does not sponsor or assume sponsorship of employment visas. Application Process - Click “Apply” below to upload your resume and answer some initial questions. You will only be considered if you submit through CTCL’s careers site. This should take approximately 30 minutes. - We’ll email a status update to every applicant within two weeks of applying. Please check your spam folder if you don’t see an email from us. If you are selected to move forward in our process, we’ll invite you to a brief phone interview to better understand your qualifications. - If you are selected to move forward, we’ll invite you to complete a live job simulation and video interview. You’ll demonstrate your qualifications, tell us more about how you’ve applied them previously, and learn more about this role and our team. This will take 90 minutes. - If you are selected as one of the finalists, we’ll conduct a reference check to determine if you are the best fit for the position. Employees and job applicants are protected from discrimination based on race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit-based factors. These protections apply to all employment decisions, including recruitment, hiring, performance evaluations, promotions, training, and career development. Additionally, CTCL provides to employees and applicants reasonable accommodations for disabilities; for pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

• Efficiently manage and coordinate the schedules (across timezones if needed), including meetings, appointments, leaves, etc., ensuring no conflicts and effective time management. • Act as a point of contact between the leadership and internal/external stakeholders. Draft clear and concise notes and emails for internal and external stakeholders based on crucial ideas and bullet points shared by the leadership team. Keep track of critical email threads and ensure they are being responded to promptly. A professional image of the company must be projected in all communication • Organise and prepare for meetings and trips, especially logistics around the booking of meeting rooms/coworking space, hotel rooms, arrangement of participant meals, travel, documentation, etc. Maintain various records and documents for company executive(s) • Support the leadership team with various administrative tasks, including data entry, list preparation, cold calling vendors, etc.

Why Wells Fargo: Are you looking for more? Find it here. At Wells Fargo, we're more than a financial services leader - we're a global trailblazer committed to driving innovation, empowering communities, and helping our customers succeed. We believe that a meaningful career is much more than just a job - it's about finding all of the elements to help you thrive, in one place. Living the Well Life means you're supported in life, not just work. It means having robust benefits, competitive compensation, and programs designed to help you find work-life balance and well-being. You'll be rewarded for investing in your community, celebrated for being your authentic self, and empowered to grow. And we're recognized for it - Wells Fargo once again ranked in the top three - making us the #1 financial services employer - on the 2025 LinkedIn Top Companies list of best workplaces "to grow your career" in the U.S. Join us! About this role: Wells Fargo is seeking an Associate Personal Banker (SAFE) for our National Branch Network as part of the Consumer, Small & Business Banking division. Learn more about the career areas and business divisions at wellsfargojobs.com. In this role you will: - Participate in delivery of exceptional customer experience by building relationships through proactive outreach as well as proposing appropriate products, services, and digital solutions to help customers succeed financially - Assist customers with basic requests related to opening new accounts, completing service requests, and submitting credit applications - Receive direction from managers and exercise judgement within defined policies and procedures - Develop understanding of bank products and services to connect to customers' needs - Interact with customers to demonstrate care and build relationships - Provide appropriate options for bank products and services to customer - Refer customers' financial needs to other bankers and partners as needed - This SAFE position has customer contact and job duties which may include the offering/negotiating of terms and/or taking an application for a dwelling secured transaction. As such, this position requires compliance with the S.A.F.E. Mortgage Licensing Act of 2008 and all related regulations. Ongoing employment is contingent upon meeting all such requirements, including acceptable background investigation results. Individuals in a SAFE position also must meet the Loan Originator requirements under Regulation Z (LO) outlined in the job expectations below Required Qualifications: - 6+ months of interacting with customers experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: - Customer service focus with experience handling complex transactions across multiple systems - Bilingual speaking and listening proficiency in Spanish/English - Experience proactively engaging with customers through outreach via phone or email - Ability to educate and connect customer to technology and share the value of mobile banking options - Ability to help customers succeed financially by offering introductions to additional team members as appropriate - Experience working with others on a team to meet customer needs - Experience fostering and developing strong customer relationships - Ability to build strong relationships with internal partners - Ability to follow policies, procedures, and regulations - Ability to identify potential fraud/risky accounts and take appropriate action to prevent loss - Ability to interact with integrity and professionalism with customers and team members - Relevant military experience including working with military protocol and instructions, enlisted evaluations, officer/leadership reporting - Relevant military experience including working in personnel benefits management, processing military personnel orders or transitions, wartime readiness operations, human resources or military recruiting - Proficient with proactively sourcing, acquiring, building, and maintaining relationships with customers and colleagues - Support customers and employees in resolving or escalating concerns or complaints Job Expectations: - Ability to work a schedule that may include most Saturdays - Maintains cash drawer, cash handling and balancing and spends time completing service-related tasks as needed - This position requires SAFE registration at the time of employment. Wells Fargo will initiate the SAFE registration process immediately after your employment start date. The Nationwide Mortgage Licensing System (NMLS) website (http://fedregistry.nationwidelicensingsystem.org) provides the MU4R questions and registration required for employment in this position. Individuals in Loan Originator (LO) positions must meet the Consumer Financial Protection Bureau qualification requirements and comply with related Wells Fargo policies. The LO qualification requirements include meeting applicable financial responsibility, character, general financial fitness and criminal background standards. A current credit report will be used to assess your financial responsibility and credit fitness, however, a credit score is not included as part of the evaluation. Successful candidates must also meet ongoing regulatory requirements including additional screening, if necessary - This position is not eligible for Visa sponsorship Posting Location(s): 309 N Sepulveda Blvd. El Segundo 4340 Artesia Blvd, Torrance 13545 Hawthorne Blvd, Hawthorne 1501 Pacific Coast Hwy., Hermosa Beach 2910 N. Sepulveda Blvd. Manhattan Beach 1129 N Sepulveda Blvd. Manhattan Beach 27440 Hawthorne Blvd. Rolling Hills Estates 28350 S Western Ave. Rancho Palos Verdes 1701 S Elena Ave, Redondo Beach 24439 Crenshaw Blvd. Torrance 1403 Sartori Ave Torrance 21323 Hawthorne Blvd Torrance 339 W Anaheim St. Wilmington Due to timing and resource needs, positions may not be available at all branch locations outlined in the posting.

Overview The Executive Assistant 3 is responsible for providing administrative support to a leader. This position coordinates and manages calendars screens incoming correspondence and manages meeting logistics on behalf of the leader. This position anticipates needs and issues; recommends and acts to proactively resolve challenges while providing the highest level of professionalism diplomacy independent discretion in decision-making matters with proven ability to honor confidentiality. Responsibilities - Coordinate, manage and maintain multiple executive's or one senior executive calendar and daily schedule - Screen incoming calls and correspondence and respond independently when possible - Manage logistics for internal and external meetings, including but not limited to the following scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes if necessary - Arrange travel plans and itineraries, and compile documents for travel-related meetings - Ensure expense reports and purchase orders are completed accurately, within budget limits and approved within the system - Utilize internal systems and corporate resources to find new, innovative ways to improve efficiency - Operate as a trusted advisor on issues and trends; provide general consulting services leveraging expertise and significant best practice knowledge - Mentor, coach, train, and provide feedback to other team members; may provide feedback to leadership on abilities of team - Anticipate the needs of executive(s) by resolving operational and administrative issues before they arise - Research, compile, and summarize complex and/or large qualities of data into short work products - Write reports on the status of major projects, after meeting action item reports, and other reports and updates that keep the executive informed at all times on the status of assignments, projects and general operations - Comply with all corporate and departmental privacy and data security policies and practices, including but not limited to, Hyland’s Information Systems Security Policy Basic Qualifications - Associate's degree or equivalent experience - Experience directly supporting and working with executives - Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact - Strong interpersonal skills; able to maintain solid rapport with team members as well as maintain professionalism with those outside of department - Strong organizational, multi-tasking, and time management skills - Ability to work in a flexible, fast-paced environment - Ability to provide exceptional follow through and be customer-service driven - Ability to handle a high amount of stress and perform under deadline pressure - Ability to work independently and in a team environment - Demonstrated ability to handle sensitive information with discretion and tact - Strong ability to develop and use engaging, informative and compelling presentation methodologies - Experience in Microsoft Office - Proficiency with Microsoft Outlook or equivalent email and calendar software - Self-motivated with follow through and attention to detail - Strong work ethic and a proactive approach to wide-ranging responsibilities - Up to 5% travel time required The salary range for this role is $85,000 - $95,000. The listed salary range represents a good faith estimate at the time of posting. The listed range may be adjusted in the future based on business needs. Actual compensation will be based on job-related factors including, but not limited to, qualifications, skills and experience.