• Own and oversee the full global payroll lifecycle, including payroll calendars, processing, validations, approvals, funding coordination, and post-payroll reconciliation. • Ensure payroll is processed accurately and on time across all supported countries, partnering with in-country providers and internal teams as needed. • Establish and maintain standard operating procedures (SOPs), documentation, and service level expectations across regions and providers. • Maintain expert-level knowledge of U.S. and Canadian payroll compliance requirements, including tax withholding, year-end reporting, and statutory filings. • Ensure adherence to federal, state/provincial, and local payroll regulations; monitor legislative changes and implement updates to processes and systems. • Lead internal control practices related to payroll, including audits, segregation of duties, access controls, and SOX-relevant documentation (as applicable). • Serve as the primary payroll partner to HR (employee lifecycle events, time/attendance, benefits impacts), Finance/Accounting (GL, accruals, reconciliations), and Procure-to-Pay (vendor/payment processes). • Coordinate payroll-related accounting activities including payroll journal entries, balance sheet reconciliations, and variance analysis. • Partner with Total Rewards/Benefits and Equity teams on payroll impacts of bonuses, commissions, benefits deductions, and equity transactions. • Support and optimize payroll-related systems and integrations, including Workday, E*TRADE (equity transactions), and payroll processors (including One Source Virtual). • Drive continuous improvement initiatives to streamline workflows, reduce manual effort, improve data quality, and enhance employee experience. • Own payroll vendor management: performance reviews, issue resolution, contract/SOW coordination (as applicable), and escalation management. • Lead, develop, and coach an international payroll team (Genpact), promoting high performance, accountability, and a customer-focused mindset. • Set team goals and metrics (accuracy, timeliness, compliance, cycle time) and implement a scalable operating model to support growth and geographic expansion. • Ensure appropriate coverage, training, and succession planning for payroll operations.

• Lead client onboarding for the benefits module by providing guidance on configuration and functionality to meet their unique business needs. • Answer customer questions and help fix technical issues within the benefits module. • As needed, participate in video calls with customers to provide demonstrations or assist in troubleshooting. • Oversee the configuration of client retirement plans in Toast Payroll and deliver continuous technical support. • Provide end-to-end support of our 401(k) payroll integration by maintaining participant elections, sharing participant data with our partner and resolving errors. • Support entry-level Banking and Payment functions as capacity and needs dictate.

Role Description As the Payroll & Benefits Specialist, you will be responsible for the timely and effective processing of all payroll (salaried and hourly) and benefits related tasks and transactions. Reporting to the Director of Finance, you will participate as an active member of the Finance Team by leading the communication of Ocean Wise’s benefits plans, and payroll and benefits related policies and procedures. You will work closely with the Human Resources team with respect to sharing of employee information, hires, departures, status changes, etc. Qualifications - Extensive experience in payroll processing and benefits administration. - Demonstrated experience in payroll and benefit reconciliation. - Valid Canadian Payroll Association certification required. - Intermediate to advanced level in Microsoft Excel and Word. - Demonstrated analytical, organizational and problem solving skills. - Detail oriented and accurate in execution, ability to work well under pressure with minimal supervision. - Excellent interpersonal skills with the ability to develop strong working relationships at all levels within an organization. - Strong verbal and written communication skills. - Ability to work with a high-degree of discretion and tact, ability to handle sensitive and confidential information. Requirements - Preparing and processing accurate bi-weekly payroll information, including review of timesheets for accuracy with vacation, overtime and statutory holiday schedules. - Preparing related accounting journal entries and reconciling payroll related general ledger accounts in a timely and accurate manner. - Preparing all (bi-weekly, monthly, quarterly and annual) payroll related remittances reports and entries (e.g. CRA remittances, RRSP, Pension, CSB, etc). - Ensuring schedules and/or tables in system are updated in accordance with any legislation, policies, rate changes, etc, communicating and liaising with system service provider if required for support. - Preparing Records of Employment for terminated, reduced hours or leave of absence purposes. - Updating and maintaining the HRIS system with any new hires, employee changes, leaves, terminations, etc. to ensure accurate and current reporting, including reviewing and processing approved changes to salaries, benefits eligibility/costs and employment status. - Ensuring compliance with all provincial and federal regulations as it pertains to statutory tax deductions and Work Safe BC, Ontario and other provinces. - Ensuring enrollment, terminations and updates occur regularly to group benefits programs including MSP, Group Health & Group RRSP plans. - Sending monthly active employee lists to the Employee & Family Assistance Program (EFAP) provider. - Preparing monthly reconciliation reports for group benefits programs, identifying discrepancies and correcting any gaps or missing deductions. - Preparing and processing annual rate changes to benefits and associated impacts to deductions, etc. - Proactively communicating with employees on STD, LTD, Maternity Leave or other leaves with respect to the impact on their benefits and how to continue contributions if they remain active on the plans. - Assisting employees with any claim issues and questions if escalation is required beyond GroupHealth call centre. - Coordinating benefits orientation with the HR team through new employee orientation and/or follow up meetings if required following distribution of enrollment instructions for benefits eligible employees. - Participating in benefits initiatives in the areas of process development, improvements, renewals, etc. - Ensuring HR processes and procedures are adhered to as they relate to payroll & benefits. - Ensuring employee records are accurate, confidential and reported on in a timely manner. - Updating and maintaining The Reef intranet as a reliable resource for both managers and employees on payroll, benefit eligibility and benefit programs; directing them to The Reef when questions arise. - Ensuring key payroll metrics are captured and reported on in a regular and timely manner. Assisting with the financial management of payroll & benefits by identifying trends and/or irregularities in cost and/or usage of various programs and recommending actions to address. - Researches best practices and Payroll & Benefits trends and provides recommendations to continuously improve. - Assists with the development and delivery of goals, objectives, projects and initiatives in the Finance plan. - Delivering lunch & learn session to employees on payroll & benefits related topics. - Other Finance Administration support as required. Benefits - A remote-first working environment with the option to work in person at co-working spaces as allotted. - A base salary, $64,000 - 71,500, in line with market data for not-for-profit organizations. - Benefits coverage on a premium cost-shared basis, including: - Extended health and dental coverage - Vision coverage - $300 Health spending account - Group term and supplemental life insurance - Short-term disability - Long-term disability - RRSP matching of up to 6% after one year of service - 15 paid vacation days to start - 10 paid sick days - 2 wellness days - 12 paid Statutory and General Holidays each calendar year - An annual all-staff retreat to allow in-person connections and team building - Professional development opportunities - The opportunity to be part of a team that’s helping to save the ocean! Where and How You’ll Work This is a remote-first position with the possibility to work at our headquarters in downtown Vancouver, or other co-working space allotted, if desired. The standard work week for this role is 37.5 hours, Monday through Friday, with rare exceptions for some evening or weekend work. Inclusion and Diversity At Ocean Wise, we believe that a welcoming and diverse workplace fosters the inclusion of voices that have been historically underrepresented. We encourage applications from individuals belonging to equity-deserving groups and will work with applicants requesting accommodations at any stage of the hiring process. We value human connection and fairness in our recruitment process. We do not use AI, algorithms, or automated tools to screen or evaluate candidates. All applications are reviewed by our hiring team to ensure each candidate is considered thoughtfully and equitably.

• Act as the “data police” between Workday, Equity Edge, and ADP Workforce Now to ensure employee data changes sync perfectly • Proactively improve processes to replace manual tasks and bypass current system limitations • Oversee complex tax jurisdictions and profile set ups for 70+ local and multi-state jurisdictions across the US and Canada • Proactively identify “timing differences” and resolve tax agency notices • Support year-end filings by providing clean, audited data that ensures 100% integrity