• Manage the Chairman's calendar, appointments, errands, and family-related matters • Coordinate both personal and business travel, transport, and accommodations • Handle day-to-day logistics such as meals, wardrobe prep, deliveries, and reservations • Run personal errands and coordinate with household vendors or service providers • Arrange gifts, celebrations, and family or personal events • Liaise professionally with family members, external contacts, and personal networks • Track personal payments, claims, renewals, and manage documentation • Support executive-related tasks such as meeting preparation, follow-ups, coordination, and priority tracking when needed • Maintain strict confidentiality and discretion at all times

• Manage the Chairman's calendar, appointments, errands, and family-related matters • Coordinate both personal and business travel, transport, and accommodations • Handle day-to-day logistics such as meals, wardrobe prep, deliveries, and reservations • Run personal errands and coordinate with household vendors or service providers • Arrange gifts, celebrations, and family or personal events • Liaise professionally with family members, external contacts, and personal networks • Track personal payments, claims, renewals, and manage documentation • Support executive-related tasks such as meeting preparation, follow-ups, coordination, and priority tracking when needed • Maintain strict confidentiality and discretion at all times

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role offers a high-impact opportunity to provide executive-level support to the CEO and leadership team in a dynamic, fast-paced technology environment. The Executive Assistant will manage complex calendars, coordinate domestic and international travel, and act as a gatekeeper and liaison with internal and external stakeholders. This role requires a proactive, detail-oriented professional capable of anticipating needs, solving problems efficiently, and handling sensitive information with discretion. You will also support board preparation, organize internal and external events, and contribute to strategic projects, ensuring the CEO and executive team operate effectively. This fully remote position requires alignment with the EST time zone and occasional flexibility beyond standard business hours. - Manage and maintain the CEO’s calendar, balancing internal and external meetings, while optimizing efficiency and priorities. - Coordinate domestic and international travel arrangements, including transport, accommodations, and itineraries. - Act as a liaison between the CEO, executive leadership, staff, and external partners, ensuring seamless communication. - Prepare materials and logistics for board meetings and key executive events. - Support executive projects, internal initiatives, and operational tasks as assigned. - Handle expense reimbursements, administrative tasks, and other ad hoc assignments with discretion and professionalism. Qualifications - 5+ years of experience supporting C-suite executives in a global, fast-paced environment. - Extensive experience managing complex schedules, international travel, and high-level logistics. - Strong business acumen and understanding of organizational priorities. - Exceptional verbal and written communication skills, with the ability to interact effectively at all levels. - Proven ability to independently manage projects from inception to completion, demonstrating initiative and resourcefulness. - High level of discretion, confidentiality, and professionalism. - Proficiency in Microsoft Office Suite and other collaboration tools such as Teams and Slack. - Adaptable, detail-oriented, and able to thrive under pressure and ambiguity. - Availability to work in EST time zone and flexibility for occasional work outside standard hours. Benefits - Competitive salary with opportunities for performance-based incentives. - Comprehensive medical, dental, and vision coverage. - Access to professional development and management training. - Remote work flexibility with collaboration across a dynamic, technology-driven team. - Opportunities to contribute to meaningful projects and organizational growth. - Inclusive and supportive work environment encouraging diversity and cultural sensitivity.

Overview Job Duties Under the direction of the manager, coordinates the day-to-day administrative support activities in the Department/Division. Organizes and performs all office and clerical support services within the Department/Division. May act as an intermediary for the department. Responsibilities Essential Functions • Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes. • Organizes and maintains Department records, reports, minutes to meetings and other related documents. Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings and training sessions. • Provides administrative support to faculty and staff in Department of Community Health and Family Medicine. Skilled in researching, writing, preparing reports, and creating presentations. • Assist in preparation, submission and/or maintenance of administrative documents and forms for satellite physicians. • Assists in organizing and maintaining all travel documentation and reports; vacation and leave requests for satellite physicians. • Coordinates Kronos time and attendance for the Department of Community Health and Family Medicine and Ambulatory care Services staff. • Performs other administrative duties as directed. • Monthly preparation of CHFM Administrative portion (New hiring of provider photos, clinic openings, special events) of billboard outside of office. • Participate in Division Manager's meeting in the absence of the Administrative Manager II and follow-up on information provided. • Additional duties as assigned. Qualifications Experience Requirements 3 years Senior administrative experience required 3 years Microsoft Office required 3 years Academic healthcare system experience preferred Education Requirements High School Diploma or GED required Associates preferred UFJPI is an Equal Opportunity Employer and Drug Free Workplace