Bucketlist Xperiences

• Managing calendars, organizing meetings, and scheduling appointments. • Conducting follow-up calls and emails for ongoing projects to ensure progress and completion. • Creating and managing Excel documents for basic expenses and budgets. • Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service. • Taking ownership of tasks and seeing projects through from start to finish. • Providing IT-related support, including PCs, laptops, and Apple devices. • Researching and booking travel arrangements for clients, including flights, hotels, and experiences. • Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators. • Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

• Design, plan, and implement once in a lifetime, ultra-luxury travel experiences. • Full responsibility for all logistics: itineraries, contingencies, safety procedures, permits, sourcing and ownership of all aspects of logistics and costing of trips. • Collaborate with diverse stakeholders, including local officials, private institutions, and notable personalities, to create exclusive travel experiences. • Establish and manage relationships with destination management companies (DMCs). • Provide superior customer service & relationship management throughout each trip. • Supervise all travel logistics (e.g., aviation, accommodation, dining, event planning). • Liaise with aircraft operators to request proposals, negotiate contracts, streamline operations, confirm flight schedules, and ensure effective ground handling. • Handle all aspects of hotel bookings (e.g., reservations, invoicing, upgrades, etc.). • Ensure compliance with all health & safety protocols by working with relevant resources. • Assist in the creation and refinement of Standard Operating Procedures (SOPs). • Manage trip budget, ensuring quality experiences while maintaining cost-effectiveness. • Oversee the procurement and organization of member amenities. • Execute the trip’s itinerary and programming in line with the pre-planned run-of-show. • Guarantee overall member experience quality and address any concerns promptly. • Lead and manage the expedition team. • Coordinate with DMCs as needed. • Collaborate with trip physicians to handle any emergencies or evacuations, prioritizing member safety and well-being. • Manage trip budget, ensuring adherence while managing quality expectations. • Travel extensively (up to 2-3 weeks at a time) and lead groups on expeditions.